An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
Administrative Assistant•Hiring Now! 840616 Ontario , CA 91761
Posted:
08/25/2026
Job Category:
Office Clerical and Administration Job Number:
840616
Pay Rate:
$22•$27 per hour Job Description Administrative Assistant•Urgently hiring in Ontario!
Job Title:
Administrative Assistant Pay:
$22.00•$27.00 per hour
DOE Hours:
Monday-Friday, 8:00 AM-4:30 PM (option to work until 5:00 PM)
Length:
Temporary (3-6+ months)
Start Date:
ASAP Looking for a career that offers variety and stability? Join a dynamic organization in Ontario, California, as an Administrative Assistant and make an impactful contribution every day. As an Administrative Assistant, you'll provide vital administrative support, ensuring smooth operations through accurate data entry, record reconciliation, and clear communication. You'll work closely with the claims and medical clinics teams to help streamline processes and maintain organized records. What You'll Do As an Administrative Assistant, you will be responsible for Performing accurate data entry and maintaining precise records Downloading, reviewing, and organizing reports E-filing and managing electronic documentation Reconciling records and identifying discrepancies or missing info Handling sensitive and confidential data in compliance with privacy standards Making professional calls to medical clinics and claims adjusters to gather supplemental medical information Assisting with various administrative and clerical tasks as needed Researching issues, offering solutions, and following through to resolution Keeping files and documentation orderly and up-to-date What You'll Bring The ideal candidate for this role will have Proficiency in Microsoft Excel, Word, and Outlook Strong keyboarding and computer skills High accuracy and attention to detail in data entry Ability to handle confidential information professionally Excellent verbal and written communication skills Comfort making professional calls to internal and external contacts Resourcefulness, problem-solving mindset, and ability to work independently Ability to prioritize tasks and meet deadlines HIPAA sign-off/acknowledgment completed or willing to do so Previous experience in administrative, clerical, healthcare, insurance, or claims work is a plus High school diploma or GED required; college coursework or education is a bonus Background check required Why Join Us in Ontario? Opportunity to gain valuable experience in a supportive environment Consistent work schedule with potential for extended hours Location & Schedule This position is on-site in Ontario and offers a weekday schedule from 8:00 AM to 4:30 PM, with the option to work until 5:00 PM for a longer lunch. Ready to Take the Next Step? If you're ready to start a rewarding career as an Administrative Assistant in Ontario, apply today or contact our recruiting team to learn more. Don't wait, we're hiring now! Let our local Helpmates recruiters help you reach your career goals. At Helpmates, we do the hard work and don't stop until you're hired! We specialize in connecting job seekers with opportunities that fit their skills and career goals. Whether you're looking to grow in your current field or explore a new path, we're here to help you every step of the way.
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Equal Opportunity Employer:
Helpmates provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. We celebrate diversity and are committed to creating an inclusive environment for all employees. Helpmates will provide reasonable accommodations for people with disabilities in all parts of the hiring and employment process.
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