Administrative Assistant

Description We are looking for a detail-oriented Administrative Assistant to join our team in Palm Desert, California, on a contract-to-permanent basis. This role is vital to ensuring the smooth day-to-day operations of our organization, with responsibilities spanning front desk coordination, administrative support, and event logistics. If you thrive in a dynamic environment and enjoy being the central point of contact, this position is an excellent opportunity to contribute to a collaborative and mission-driven workplace.

Responsibilities:

• Serve as the first point of contact for inquiries, offering attentive and courteous communication to internal and external parties.
• Coordinate office logistics, including meeting room bookings, equipment troubleshooting, and tracking postage supplies.
• Scan, organize, and distribute vendor invoices using workflow management tools.
• Provide administrative support such as data entry, filing, proofreading, and document creation.
• Manage internal calendars, update staff directories, and assist in company-wide communication efforts.
• Track project deadlines and assist with distributing materials for interdepartmental coordination.
• Support event logistics, including board meetings and donor events, by setting up spaces and arranging refreshments or hospitality.
• Foster a welcoming and collaborative environment aligned with the organization's mission and values.
• Assist with special projects as assigned to ensure the smooth functioning of the office. Requirements
• Minimum of 2 years of experience in an administrative role, preferably within a non-profit or arts-focused organization.
• Strong communication skills, both written and verbal, with the ability to engage professionally with diverse stakeholders.
• Exceptional organizational skills and attention to detail, capable of managing multiple priorities effectively.
• Proficiency in Microsoft Office Suite and familiarity with general office technology.
• A proactive problem-solver who thrives in team-oriented environments and adapts to shifting priorities.
• Ability to work in-person, regularly interacting with staff, guests, and patrons.
• Experience in a front desk or patron-facing role is highly desirable.
• Interest or familiarity with performing arts organizations is a plus.

TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .