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AppleOne
Administrative Assistant
Entry-Level JobVerifiedNo experience needed
Career Insights for Office / Administrative Assistant (General)
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Scorecard
Based on California data
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$50,177 / year median in California
-12% projected decline
Job Description
Job Summary We are seeking a detail-oriented Administrative Assistant for a contract/temporary opportunity in Pleasanton, CA. This role supports warehouse administration, inventory documentation, vendor coordination, billing, invoicing, supply ordering, and daily office operations. The Administrative Assistant will be an important part of a fast-paced, team-focused environment where accuracy, communication, and organization are essential. This is a great opportunity for someone who enjoys supporting operations, working with internal teams and vendors, and keeping critical documentation and workflow processes running smoothly. The role offers exposure to warehouse systems, SAP, Ariba, SOP documentation, and cross-functional coordination in a professional business services setting. Key Responsibilities
- Maintain accurate records for inventory, shipments, warehouse activities, billing, invoices, and related documentation.
- Process shipping orders, receipts, vendor information, and warehouse paperwork in applicable systems.
- Support inventory tracking, reconciliation, reporting, discrepancy research, and stock audit activities.
- Coordinate with internal teams, vendors, drivers, customers, and suppliers regarding shipments, orders, delivery schedules, and inquiries.
- Monitor group email traffic, schedule vendors on-site, order supplies through approved suppliers, and maintain organized physical and digital files.
- Provide general office support, including answering phones, responding to emails, preparing reports, creating SOP documentation, and supporting warehouse management. Compensation and Benefits
- Pay rate: $20.00 to $25.00 per hour.
- Job type: Contract/Temporary.