An Administrative Clerk or Coordinator performs administrative work in an office. Coordinates work to support an office team. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails. May manage office staff expenses, supplies or schedules.
Full-Time Office Assistant Community Human Services Salinas, CA Job Details Full-time $47,240 - $57,420 a year 1 day ago Qualifications High school diploma or GED Driver's License Productivity software Full Job Description
ESSENTIAL DUTIES
Answers telephones; records and distributes messages Ensures that the telephone and front desk are covered at all times Receives, logs and distributes faxes as received and replaces fax paper as needed Inventories, requisitions and orders office supplies as needed Performs "mail runs" when needed Coordinates maintenance persons in locating areas needing attention Establishes priorities for task completion with Office Manager Keeps conference room calendars for reservations for usage Assists with photocopying, assembling and distributing program materials Assists with filing Creates any needed documents in the form of letters, memorandums, proposals or reports Maintains confidentiality when dealing with staff and client matters Opens, date stamps and distributes incoming mail Provides excellent customer service and accurate program information to individuals inquiring about programs and services Other duties as assigned
MINIMUM QUALIFICATIONS
The Office Assistant must be organized, self-motivated and exercise good judgment. Must be able to perform secretarial duties. Requires good office skills. Must have excellent written and verbal communication skills. High school diploma or GED Proficient in Microsoft Office Ability to communicate effectively with clients, staff and medical professionals Ability to take direction and work under general supervision Ability to work effectively and responsibly in a professional setting Ability to work effectively under stress and conflict Ability to be flexible and adaptable in any given situation Maintains boundaries with clients Acts and dress professionally. A valid CA Driver's License. Automobile Insurance. CPR/First Aid Certification TB clearance.
PHYSICAL EFFORT
Physical, mental and emotional stamina to perform the duties and responsibilities of the position Mental acuity to collect and interpret data, evaluate, reason, define problems, establish facts, draw valid conclusions, make valid judgments and decisions Manual dexterity sufficient to write, use the telephone, computer, calculator and office machines at required speed and accuracy Vision sufficient to read handwritten and printed materials and the display screen of various office equipment and machines Hearing sufficient to communicate in person and hold telephone conversations in the normal range Speaking ability in an understandable voice with sufficient volume to be heard in normal conversational distances on the telephone and addressing groups Physical stamina sufficient to sustain light to medium physical labor for up to 8 hours, sit and/or walk for prolonged periods of time Physical mobility sufficient to move about the work environment for sustained periods of time on hard flooring, climb slopes, stairs, ramps and to respond to emergency situations Physical strength sufficient to periodically lift, carry, push and/or pull 40 pounds of materials or supplies; occasionally lift, carry, push and/or pull more than 40 pounds with assistance Salary $47,240 - $57,420 per year D.O.E. Additional 5% if bilingual and biliterate in English and Spanish. E04JI8000gud409bacv
