Return to Job Search Share This Job Facebook Twitter Report This Job Administrative Assistant Not Disclosed San Fernando Not disclosed Contract Updated 18/09/2026 Human Resources Apply Now Share Share this job Facebook Twitter Report This Job Save Save We are seeking a highly organized, proactive, and confidential Administrative Assistant to provide high-level administrative and operational support to senior leadership.

ADMINISTRATIVE ASSISTANT

We are seeking a highly organized, proactive, and confidential Administrative Assistant to provide high-level administrative and operational support to senior leadership. The successful candidate will play a critical role in ensuring the efficient management of executive schedules, communications, financial tracking, and administrative processes. This role requires a mature, detail-oriented professional with strong judgment, the ability to work independently, and a commitment to maintaining the highest standards of confidentiality and professionalism.

Key Responsibilities:

Executive Support & Office Coordination Provide comprehensive administrative support to senior management, ensuring smooth daily operations. Manage complex calendars, scheduling meetings, appointments, and engagements. Prepare meeting materials, agendas, minutes, and coordinate follow-up actions. Screen, prioritize, and manage incoming communications (email, telephone, and correspondence). Draft professional correspondence and documents for senior management as required. Financial Administration & Tracking Coordinate invoice processing, cheque preparation, and payment activities. Track and reconcile expenses and prepare reports for review and approval. Maintain accurate financial records, logs, and payment schedules. Travel & Event Coordination Coordinate domestic and international travel arrangements, including itineraries, accommodations, and transportation. Prepare travel documentation and expense reconciliations. Assist with planning and coordination of meetings, events, and corporate functions. Data Management & Reporting Maintain and update spreadsheets, databases, and tracking systems. Prepare reports, administrative logs, and other documentation for management. Ensure accuracy, organization, and confidentiality of all records. Stakeholder Engagement & Coordination Act as a liaison between senior management and internal/external stakeholders. Coordinate requests, documentation, and administrative workflows across departments. Maintain professional relationships with vendors, service providers, and partners. Operational & Administrative Support Maintain efficient filing systems (electronic and manual). Coordinate administrative processes such as office services, record management, and logistics. Support general office administration and cross-functional activities as required. Compliance & Confidentiality Maintain strict confidentiality of sensitive organizational and executive information. Ensure compliance with company policies, procedures, and administrative standards. Qualifications and Experience Associate degree, Diploma, or equivalent qualification in Business Administration, Management, or a related field. Minimum of five (5) years' experience in a senior administrative or executive support role. Experience supporting senior executives is considered a strong asset. Knowledge, Skills and Competencies Exceptional organizational and time management skills. Strong written and verbal communication skills. High level of professionalism, discretion, and confidentiality. Strong attention to detail and accuracy. Ability to manage multiple priorities and work independently. Excellent interpersonal skills and stakeholder management ability. Sound judgment and problem-solving capability. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). High level of integrity, reliability, and initiative.

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