Return to Job Search Share This Job Facebook Twitter Report This Job Divisional Coordinator TOSL Engineering San Fernando Not disclosed Permanent full-time Updated 25/09/2026 Human Resources Apply Now Share Share this job Facebook Twitter Report This Job Save Save Ensures the seamless execution of business processes by providing administrative, logistical, and operational support across multiple functions, while coordinating activities to support efficient departmental operations.

Key Responsibilities:

Quotations & Proposals Submit Requests for Quotation (RFQs) to prepare quotations and local and foreign purchase orders. Manage the tendering process, assist with preparing tenders, and ensure they are completed and submitted on time. Prepare and submit quotations. Purchase Orders & Procurement Prepare Foreign Purchase Order (FPO) costings and Foreign Purchase Orders for projects, stock, or resale. Prepare Local Purchase Orders for projects, stock, or resale. Track and manage the open purchase orders report, ensuring timely completion and closure. Track expenditure on projects and alert Team Lead on any variations. Maintain inventory levels and assist in stock replenishment in collaboration with the supply chain team. Project Coordination & Invoicing Act as a liaison between internal departments, external vendors, and clients. Open projects in Acumatica and track and update job progress, ensuring data is accurately recorded. Generate and manage job log sheets on SharePoint. Manage Work in Progress (WIP), ensuring that when invoicing is completed, all costs are processed and job statuses are updated upon project completion. Prepare invoices and ensure all relevant supporting documentation is submitted for processing, including creating invoice packages and submitting them to Accounts Receivable. Ensure customer feedback forms are generated and forwarded to QHSES. Maintain databases, generate reports, monitor emails and mail, and provide timely responses to ensure prompt action. Prepare delivery notes, sales orders, purchase requisitions and pick tickets. Schedule delivery items and/or personnel to respective pick-up hubs (e.g., Ministry of Energy, Heliport, SMC). Time Entry & Administrative Support Prepare weekly casual timesheets, monthly overtime reports, and timesheet summaries for approval. Accurately enter straight-time and overtime labour hours, including National Insurance (NIS), on projects. Enter attendance and forward leave forms to HR. Download the HickCentral Attendance Report monthly. Attend meetings as directed by Team Lead/ General Manager to represent specific interests of the Division. Process and track cash advances, petty cash reimbursements. Handle incoming and outgoing communication, including emails, mail, and client portals. Assist with receptionist duties as required. Forward requests to HR to coordinate medicals, drug tests, and training requirements through to completion (i.e., appointments with providers and issuance of orders). Upload employees' documents on various clients' sites. Support audits and maintain an organized filing system for documents and records. Compliance & Reporting Generate and maintain reports on departmental performance, purchases, and project progress. Ensure adherence to internal and client requirements for data submission (ALNG, Methanex, NUIRON, etc.). Customer & Stakeholder Engagement Provide timely communication and technical support to internal and external customers. Address client inquiries and escalate issues to the Manager as needed. Monitor and update customer feedback records to drive continuous improvement.

Qualifications:

A minimum of CAPE/A'Level passes or a Diploma in Business Administration, Human Resource Management, Business Management, or a related field is required. A Bachelor's Degree in Business Administration, Human Resource Management, Business Management, or a related field will be considered an asset. Certification in Project Management will be considered an asset.

Experience:

Minimum of three (3) years' experience in a similar administrative, coordination, or operational support role, preferably within the energy sector.

Ref:

Divisional Coordinator Apply Now TOSL Engineering View Employer Profile 8 - 10 Maharaj Avenue, Marabella, Trinidad .W.I. 1(868) 657-8675 http://www.tosl.com View More Vacancies from TOSL Engineering Email me jobs like this Please enter your email address Please enter a valid email address Show More