Administrative Coordinator - Back Office

Administrative Coordinator

• Back Office Administrative Resources Options Group San Jose, CA Job Details Full-time $25
• $26 an hour 1 day ago Qualifications Hospitality Record keeping Labeling Logistics Environmental compliance Mid-level Administrative experience Receiving shipments Front desk Waste management Clerical experience Office management Cross-functional collaboration Equipment inventory management Communication skills Transportation documentation for distribution operations Cross-functional communication Full Job Description Administrative Resource Options (ARO) is seeking an Administrative Coordinator•Operations to support office operations, shipping and receiving, and administrative services at a corporate facility.

This role helps ensure the workplace operates efficiently through coordination of mail services, package handling, office readiness, and operational administrative support. Key Responsibilities Shipping, Receiving & Mail Services Process incoming packages and shipments Log and track packages in company systems Deliver packages and notify recipients Process outgoing domestic and international shipments Create shipping labels and shipping documentation Manage incoming and outgoing USPS mail Office Operations & Facility Support Maintain conference rooms and shared office spaces Ensure copy rooms are stocked with paper, toner, and supplies Maintain office equipment readiness and supply inventory Manage toner recycling and equipment consumables Offsite Records Retention program Environmental & Compliance Support Support site environmental and sustainability programs Universal waste management (e-waste, batteries, fluorescent lamps) Waste minimization initiatives (Reduce, Reuse, Recycle) Assist with recycling, waste management, and compliance processes Support generator inspections and facility monitoring programs Administrative Support Support internal office projects and administrative initiatives Assist with meeting support and hospitality services Coordinate operational requests across departments Cross-Functional Support Provide front office coverage during breaks, PTO, or absences Assist with visitor registration and phone coverage as needed Maintain seamless operational support across administrative functions Qualifications 3+ years of administrative, operations, or office support experience Experience in shipping, logistics, or mailroom operations preferred Strong organizational and multitasking abilities High attention to detail and process accuracy Strong communication and customer service skills Ability to work independently while collaborating with a small on-site team