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Administrative Assistant
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Career Insights for Office / Administrative Assistant (General)
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$50,177 / year median in California
-12% projected decline
Job Description
Administrative Assistant at IFG
- International Financial Group Administrative Assistant at IFG
- International Financial Group in San Lorenzo, California Posted in 41 minutes ago.
Type:
full-time
Job Title:
Administrative Assistant Type:
Contract Location:
Mountain View, CA (Client campus
- 1 day Secondary location: Santa Clara, CA
- 4 days for Lab needs
- approximately 15 minutes from the Mountain View campus.
Workplace:
onsite
Duration:
ASAP 6 to 18 months, with the potential for extension.
- About the job
- If you are looking for an opportunity to be part of a fantastic administrative team, work in a renowned technology company, and enhance your skills, then this Business Administrator role is perfect for you. Joining this team will not only offer you the chance to provide administrative support but also be part of a close-knit team that is always ready and willing to support each other.
- Summary of the opportunity
- Client Overview: We are hiring for a leading Trillion dollar tech company in the industry, which builds services that power and transform marketing, retail, commerce, consulting services, and customer support. Administrative Assistant
- Business Operations About the Role Seeking an organized and proactive Administrative Assistant to support leadership and a large onsite team across Mountain View and Santa Clara locations.
The role will manage day-to-day administrative, operational, procurement, facilities, and event-related activities. Key Responsibilities Manage calendars, schedules, meetings, and travel arrangements. Support hardware, equipment, and office supply procurement/orders . Coordinate facilities, workspace, and onsite operational requests. Support team meetings, events, and onsite activities. Maintain trackers, reports, documents, and administrative records. Coordinate personnel and department operational activities. Handle ad-hoc requests and special projects. Partner with internal teams and vendors to resolve operational issues. Manage multiple priorities while providing timely and professional support. Provide administrative support across Mountain View and Santa Clara as needed. Required Qualifications Bachelor's degree required. Prior administrative or professional support experience. Strong organization, communication, and attention to detail. Proficiency with Outlook, Excel, PowerPoint, Word, and Teams . Ability to manage multiple priorities in a fast-paced environment. Self-starter with strong problem-solving skills. Willingness to work fully onsite and travel between Mountain View and Santa Clara. Preferred Qualifications Corporate/enterprise administrative experience. Experience with calendar management, procurement, events, or facilities. Strong technical aptitude and ability to learn new tools quickly. Experience supporting multiple teams and changing business needs. We are committed to diversity and inclusion. We have a non-discrimination policy and encourage candidates from all backgrounds to apply. We provide accessibility and accommodation for individuals with disabilities throughout the hiring process. Apply today! Please send your resume at aayushmaan@ifgpr.com