Administrative Assistant

Administrative Assistant CNI College - 3.1 Santa Ana, CA Job Details Full-time From $26 an hour 21 hours ago Benefits Disability insurance Dental insurance Vision insurance 401(k) matching Qualifications Computer operation Computer literacy Writing skills Content editing English Customer inquiry handling Administrative experience Bachelor's degree Task prioritization Calendar management Business Administration Clerical experience Full Job Description

POSITION SUMMARY

The position handles and performs administrative duties to maintain an organized workflow while completing tasks and special projects to a successful completion. The position will support CNI College's mission by providing administrative support.

DUTIES AND FUNCTIONS

Distributes staff memos and other forms as necessary; Maintain office calendar to coordinate work flow and meetings. Maintain confidentiality in all aspects of students, faculty, and school information. Interact with students, faculty, and visitors. Answer telephones and transfer to appropriate staff member. Open, sort and distribute incoming correspondence, including faxes and email. Sign for and distribute UPS/FedEx or similarly delivered packages. Prepare responses to correspondence containing routine inquiries. Perform general clerical duties to include, but not limited to, bookkeeping, copying, faxing, mailing and filing. File and retrieve organizational documents, records and reports. Create and modify Set up and coordinate meetings and conferences. Prepare agendas and make arrangements for meetings. Attend meetings as requested in order to record minutes. Compile, transcribe and distribute minutes of meetings. Assists in special events, such as the graduation ceremony. Assist with overall maintenance of the organization and its offices. Other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES

Ability to maintain positive approach under pressure Excellent oral and written communication skills Professional demeanor and dress Ability to work independently and exercise good judgment Excellent organizational skills Knowledge of personal computer and internet functions

SPECIFICATIONS AND QUALIFICATIONS

Bachelors in business administration or related field. Three years of experience as an administrative assistant or equivalent experience in related field. One year of experience working in an institute of higher learning. Excellent organization and time management skills. Excellent verbal and written communication skills. Excellent proof reading and editing skills. Can handle sensitive information with integrity and confidentiality. Must be flexible and adapt to changing priorities Mastery of English language Competency in multiple computer programs including but not limited to: Campus Vue All Microsoft Office Applications (Access, Excel, Outlook, Publisher, Word). Internet use/search Ability to multi-task and respond in a timely manner to requests Ability to prioritize and deliver work of a high quality on a consistent basis

CNI COLLEGE

Established in 1994, CNI College is an academic institution of higher learning which provides excellent academic educational opportunities in allied health disciplines for the intellectual, social, and professional development of a diverse student population. CNI College is devoted to the community and committed to the graduates' successful employment in the healthcare field. CNI College offers professional opportunities in a growing organization, committed to professional development of our employees, and foster culture that values and appreciate its employees . Core Values Achieve the Highest Integrity at All Times. Provide Excellence at Every Opportunity. Practice Dignity, Respect, Humility, and Justice at All Time. Create an Environment of Positive Forward Thinking and Fun Energy. Contribute to the Highest Good of the Community and Employers That We Serve. Embrace and Drive Change with Passion. Full-time associates are eligible for benefit package which includes: Heath, dental and vision plan. Vacation, sick, and holidays. 401 (k) plan with employer match. Long/ short term disability. All qualified applicants will receive consideration for employment regardless of age, race, color, sex, gender, religion, national origin, physical or mental disability, citizenship, or any other classes recognized by state or local law or any other characteristic protected under applicable federal, state or local law. We are a drug free workplace.

Job Type:

Full-time Pay:

From $26.00 per hour

Work Location:

In person