Administrative Assistant Talmo & Associates - 3.9 South San Francisco, CA Job Details Full-time From $24 an hour 3 hours ago Benefits Health insurance Dental insurance Paid time off Vision insurance Life insurance Qualifications Customer communication Sales support Teamwork Customer order taking Customer inquiry handling Administrative experience High school diploma or GED Attention to detail Organizational skills Full Job Description Job Summary We are seeking a highly organized, detail-oriented, and motivated Administrative Assistant to support a fast-paced sales team within the logistics and freight forwarding industry! In this role, you will provide essential administrative and sales support by preparing freight quotations, maintaining customer records, processing data, and generating detailed sales and revenue reports. The ideal candidate will have 2-3 years of recent sales support experience, including order entry, strong Microsoft Excel skills, and the ability to manage multiple priorities while maintaining accuracy. This is an excellent opportunity for a dependable professional who enjoys working with numbers, coordinating with different departments, and contributing to the success of a growing logistics operation. Responsibilities Prepare and process daily freight rate quotations to support regional sales operations and customer requests. Maintain and update regional quotes, bookings, and sales activity logs to ensure accurate tracking and reporting. Perform data entry, including customer accounts, sales opportunities, quotations, and order information, using Salesforce CRM or similar systems. Retrieve, consolidate, and organize operational and sales data from AS400 and other internal business systems. Track revenue, profit margins, shipment activity, and new business generated by the regional sales team. Prepare weekly and monthly sales reports, revenue summaries, shipment reports, and performance tracking documents using Microsoft Excel. Assist the Regional Sales Director and sales representatives with administrative tasks, documentation, and reporting requirements. Coordinate communication with internal departments, customers, and vendors to ensure accurate information and timely follow-up. Maintain organized electronic records, spreadsheets, customer files, and sales documentation. Support order entry, customer inquiries, and general clerical functions while ensuring accuracy and efficiency. Assist with corporate sales campaigns by compiling data, preparing presentations, and organizing performance information. Manage multiple administrative priorities in a fast-paced environment while meeting deadlines and maintaining confidentiality. Skills Minimum of 2-3 years of recent experience in sales support, administrative assistance, or sales coordination, including hands-on order entry responsibilities. Strong proficiency in Microsoft Office Suite, particularly Excel, Word, PowerPoint, and Outlook. Excellent data entry skills with a high level of accuracy, organization, and attention to detail. Experience preparing spreadsheets, consolidating information, tracking sales activity, and generating reports. Familiarity with Salesforce CRM, AS400, or similar customer relationship management and business operating systems is highly desirable. Strong numerical and analytical skills with the ability to review revenue figures, shipment information, and sales performance data. Excellent verbal and written communication skills with a professional, customer-focused approach. Ability to prioritize tasks, manage deadlines, and adapt to changing business needs. Experience supporting sales teams, processing customer orders, and coordinating with multiple departments. Knowledge of logistics, freight forwarding, transportation, or air and ocean shipping terminology is a plus. Strong problem-solving abilities and a proactive approach to administrative support. High school diploma or equivalent required; additional college coursework is a plus. Join our team as an Administrative Assistant and become an essential part of a busy logistics sales operation! We are looking for someone who takes pride in accuracy, enjoys supporting a collaborative team, and can confidently manage administrative responsibilities in a fast-moving environment. If you have strong sales support experience, excellent organizational skills, and a passion for keeping business operations running smoothly, we encourage you to apply today! #

INDHP Pay:

From $24.00 per hour Expected hours: 40.0 per week

Benefits:

Dental insurance Health insurance Life insurance Paid time off Vision insurance

Experience:

Administrative:

2 years (Required) Sales support: 2 years (Required) Ability to

Commute:

South San Francisco, CA 94080 (Required)

Work Location:

In person