Administrative Assistant with QuickBooks WorkLand Staffing Stanton, CA Job Details Full-time $24 - $26 an hour 1 day ago Benefits Health insurance Dental insurance Paid time off 401(k) matching Life insurance Qualifications Accounting systems Microsoft Outlook Spreadsheets Administrative experience High school diploma or GED Attention to detail QuickBooks Clerical experience Time management

Full Job Description Pay:

$24.00 - $26.00 per hour Job description: Position Summary The Administrative Assistant provides administrative and clerical support to ensure the efficient operation of the manufacturing office. Must have QuickBooks experience. This position serves as a key point of contact for office staff, production personnel, customers, and vendors while assisting with daily administrative tasks, document management, scheduling, and communication. The ideal candidate is organized, detail-oriented, and able to prioritize multiple tasks in a fast-paced manufacturing environment. Essential Duties and Responsibilities

• Answer and direct incoming phone calls, emails, and visitors professionally.

QUICKBOOKS

is mandatory

• Maintain filing systems, records, and office documentation, both electronic and paper.
• Prepare correspondence, reports, spreadsheets, and presentations as needed.
• Support production, operations, and management teams with administrative tasks.
• Process purchase orders, invoices, packing slips, and other business documents.
• Assist with inventory records, data entry, and production reporting.
• Schedule meetings, appointments, and conference rooms.
• Coordinate office supplies and maintain inventory of administrative materials.
• Assist with employee onboarding paperwork, timekeeping records, and general HR administrative support.
• Maintain customer and vendor files and assist with communication regarding orders and deliveries.
• Organize and distribute incoming and outgoing mail and packages.
• Ensure confidential information is handled with discretion.
• Perform other administrative duties as assigned. Qualifications
• High school diploma or GED required; Associate's degree preferred.
• 2+ years of administrative assistant or office support experience, preferably in a manufacturing or industrial environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint),
• especially Excel.
• Experience with ERP or manufacturing software is a plus. Qualifications Continued
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to multitask and work independently with minimal supervision.
• Strong attention to detail and accuracy.
• Professional attitude with excellent customer service skills. Preferred Skills
• Experience supporting production or operations teams.
• Familiarity with purchasing, inventory, or shipping documentation.
• Basic knowledge of accounting functions such as invoice processing.
• Ability to work effectively in a fast-paced manufacturing environment. Physical Requirements
• Ability to sit, stand, and walk throughout the workday.
• Ability to lift up to 20 pounds occasionally.
• Frequent use of computers, phones, and other standard office equipment.

Work Environment This position is based in a manufacturing office located within or adjacent to a production facility. The employee may occasionally enter the production floor and should be comfortable working in an environment where manufacturing equipment is operating. Appropriate safety procedures and personal protective equipment (PPE) must be followed when entering production areas.

Benefits:

401(k) matching Dental insurance Health insurance Life insurance Paid time off

Work Location:

In person

Pay:

$24.00 - $26.00 per hour Expected hours: 40.0 per week

Benefits:

Health insurance

Work Location:

In person