Project Administrator - Civil Construction McNamee Construction Corp. Oxford, CT Job Details Full-time $25 - $31 an hour 9 hours ago Benefits Health insurance 401(k) Paid time off Referral program Qualifications Meeting minutes Purchase orders Request for quote Procurement Microsoft Office Maintaining data pipelines Administrative experience High school diploma or GED Client invoicing Driver's License Expense reports Records management Stocking Productivity software Project contract management

Full Job Description Purpose:

To assist the Project Team with the efficient and effective management of multiple construction projects by maintaining neat, detailed, and orderly project files and providing administrative support in all areas of project/office management by being flexible and adaptive to change based on the needs of the business.

KEY FUNCTIONS

Project Management Maintain complete project files, including timely updates of all necessary records for access by the Project Team. At the direction of the Project Manager, prepare and issue Purchase orders and sub-contracts for the timely procurement of materials or assignment of work to outside vendors or contractors. Assist in the procurement process of all projects by providing support via soliciting quotations from vendors or contractors. Prepare, request, and track the submission of Manufacturer Certifications and/or Test Reports for all Materials incorporated into the Projects. Manage all required reporting for

DBE/SBE/MWBE

participation as required by Project specifications. Prepare, submit, track all project submittals (Includes the following: Shop Drawings, Working Drawings, Catalog cuts, & Material Certifications) including creation and maintenance of an accurate, up to date and detailed submittal log. Prepare, proof & send Correspondence to the project owner, vendors, or sub-contractors at the direction of the Project Team. Prepare, distribute and track RFI's, including creating and maintaining a log for each project at the direction of the Project Team.

Extra Work/Cost Plus Work/Claims:

Tracking of additional or extra work by creating and logging the necessary detailed documentation to support payment of any work identified by the Project Team as "EXTRA" or that could possibly lead to future claims for payment to the owner. Assist the Estimator with preparation of Bid documents & solicitation of vendors or contractors to support the assembly of bids for new work. Attend Progress meetings as necessary to accurately document "Meeting Minutes" Update the monthly billing logs for each project based on the pay estimates provided by the owner. Provide support to Field personnel by providing contract documents as needed, including copies or access to contract documents (Plans, specs, submittals etc.). Prepare and maintain a log of Insurances provided by Sub-contractors or vendors and ensure coverage is current. Project Close out - Assist the Project Team with preparation and completion of any documents required by the owner to bring the project to completion Assist with the timely updating of Monthly Project schedules in accordance with contract requirements, including the drafting of the progress narrative Effectively communicate with and update the Project Team as to the status of key tasks, submissions, or other pending issues Maintain a professional and positive business culture within the office and with partners, owners, and other outside associates. General Office Operations Prepare expense reports Review vendor invoices prior to approval Audit vendor invoices versus agreed purchase orders or sub-contractor agreements. Maintain essential stock of office supplies by ordering through MCC home office Coordinate and manage office vendors, including cleaning services, water delivery, and maintenance of office equipment (copiers). Prepare and mail original documents. Assist with or complete special projects both independently or as part of a team, as directed or required by the Project Manager.

KEY PERFORMANCE MEASUREMENTS

Maintenance of accurate, up to date, and detailed project files. Effective communication to the Project Team of routine and critical items. Effective support for the various, broad, and changing scope of tasks charged to the Project Manager.

Job Type:

Full-time Pay:

$25.00 - $31.00 per hour

Benefits:

401(k) Health insurance Paid time off Referral program

Education:

High school or equivalent (Required)

Experience:

Project Administrative:

2 years (Preferred)

Microsoft Office:

2 years (Required)

Administrative:

2 years (Required)

License/Certification:

Driver's License (Required)

Work Location:

In person