A Project or Program Administrative Assistant provides administrative assistance to a program team or project management team. Organizes files and assists with record keeping and data base management. Manages team calendars and helps to organize meetings and events. Provides administrative support for program activities, financial reports and budgets, grants or project proposals; may help to arrange travel.
Join Riggs Distler & Company, Inc. a leader in the construction industry with over a century of service supporting America's most important infrastructure projects in the Northeast and Mid-Atlantic regions of the United States. Riggs Distler has a reputation as an employer of choice in the industry and promotes a safe, exciting, and team-oriented work environment, empowering people to grow and evolve with our business. As a Project Administrator, you will provide administrative support to the Electrical Overhead Distribution Group to ensure accurate, complete, and on-time administrative work is performed to meet departmental and organizational goals. The salary range is $57,000.00 - $70,000.00.
Benefits:
Competitive Compensation Package Paid Time Off Company sponsored Healthcare Plan including Medical, Dental & Vision Coverage HSA Account with Company Contribution 401k Retirement Plan with Company Match Profit Sharing Accident & Critical Illness Insurance Student Loan Payment & 529
College Saving Program Company Paid:
Life & AD&D Insurance Short-Term & Long-Term Disability Insurance Identity Theft Protection Employee Assistance Program Responsibilities:
Handles daily processing of administrative items in a complete, accurate, and timely manner to ensure the department can meet their daily goals Supports management by compiling and entering data into the system to ensure accuracy of records Reviews time sheets for accurate payroll processing and cost allocations to various clients Compiles billing information into spreadsheets for project manager review, then submits for processing for accurate and timely invoicing Maintains records for employees, commercial truck usage, and other items to track current personnel and equipment usage Creates job packages and daily change updates for field crews when the projects are approved, to keep everyone on track of project status, changes, etc. Operates as a conduit and depository for daily and weekly updates on current projects to maintain up-to-date knowledge and documentation for customers and the project management team regarding project progress Performs tracking and maintenance of relevant office supplies to ensure ready access to all needed tools Assists the department by establishing administrative process efficiencies to ensure departmental and organizational success
Education, Skills, Experience Needed:
High School Diploma or GED with administrative experience preferred; will consider an equivalent combination of education and relevant work experience 1 - 4 years' experience in administration within a construction, utility, or similar industry preferred; will consider someone with related experience as a clerk, bookkeeper, or similar role Strong proficiency with MS Office products, especially Excel. Able to type 50+ WPM with the ability to pass Microsoft Skills assessment test Experience with handling and supporting administration activities. Strong organization, coordination, prioritization, and an ability to multi-task Excellent time management skills with a high attention to detail and accuracy Solid analytical, problem-solving, and math skills. Ability to anticipate needs and respond appropriately Self-starter who can work independently and within a team. High sense of urgency and the ability to get things done well and on-time. Able to develop and enhance processes and create efficiencies on a day-to-day basis. Handles situations politely and professionally Limited travel up to 10% This job description is subject to change at any time. It reflects management's assignment of essential functions and does not exclude or restrict the tasks that may be assigned. Riggs Distler & Company, Inc. will provide equal employment opportunities to all applicants without regard to an applicant's race, color, religion, sex, gender, genetic information, national origin, age, veteran status, disability, or any other status protected by federal, state or local law. Riggs Distler & Company, Inc. will provide reasonable accommodations to allow an applicant to participate in the hiring process (e.g., accommodations for a test or job interview) if so requested #
LP Pay:
$57,000.00 - $70,000.00 per year
Benefits:
401(k) Dental insurance Disability insurance Employee assistance program Flexible spending account Health insurance Health savings account Paid time off Vision insurance
