Executive Office Support Specialist Rack Industries Boca Raton, FL Job Details $45,000 - $55,000 a year 14 hours ago Benefits Health insurance Dental insurance Paid time off Vision insurance 401(k) matching Life insurance Qualifications Microsoft Excel Microsoft Outlook Word embeddings Decision making Full Job Description About the Role Based in Boca Raton, FL, this position anchors the operational rhythm of a dynamic team. You'll streamline schedules, elevate documentation quality, and ensure communication flows smoothly across the office. Impact Areas Operational efficiency through precise scheduling and calendar upkeep. Clear decision-making with well-prepared reports and presentations. Faster responses via professional handling of calls and correspondence. Reliable recordkeeping with organized, up-to-date files. Team momentum supported by project assistance and task follow-through. Well-stocked workspace through supply coordination and inventory control. Connected culture through meeting and event coordination. Core Responsibilities Manage calendars and appointments with accuracy and foresight. Prepare and format reports, slide decks, and related documents. Answer and route incoming calls; handle email and mail inquiries. Organize digital and physical files; keep documentation current. Support cross-functional projects and evolving priorities. Oversee office supplies and inventory needs. Assist with planning and coordinating team meetings and activities. Qualifications High school diploma or equivalent; extra training/certifications in office administration are a plus. Prior success in an administrative assistant or comparable role. Meticulous organization and attention to detail. Strong written and verbal communication. Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook). Self-starter who also thrives in a team environment. Positive, adaptable, and comfortable in a fast-paced environment. Benefits 401(k) matching Dental insurance Health insurance Life insurance Vision insurance Paid time off Vision insurance If you take pride in keeping the details tight and the team moving forward, we'd love to connect.