Job Description Help for Job Description. Opens a new window. City of Clewiston | Official Letterhead City of Clewiston, Florida Community Development Department 121 Central Avenue Clewiston, FL 33440 (863) 983-1500 CITY

OF CLEWISTON

Job Title:

Building/Code Enforcement Secretary Department:

Building/Code Enforcement Reports To:

Building Official/Code Enforcement Officer FLSA Status:

Non-Exempt Salary Level:

$33,280

• 37,440 Hourly Position SUMMARY Performs routine and varied clerical duties, including preparing and typing correspondence, maintaining data, logs, and reports, and providing general administrative support.

Answers telephone calls and provides general information to the public. Receives, processes, and tracks complaints and work orders. Performs permit intake.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• include the following but is not to be construed as a complete listing of the assignments that may be given to an employee. Other duties may be assigned as necessary to meet the needs and objectives of the department.
• Reads and routes incoming mail. Locates and attaches appropriate files or records to correspondence requiring review or response by the appropriate staff member.
• Composes and/or types routine correspondence, including letters, memoranda, notices, and other departmental communications.
• Organize and maintain file system, and file correspondence and other records such as code violations, building violations, and maintaining appropriate logs.
• Greets scheduled visitors and directs or escorts them to the appropriate office, area, or staff member.
• Makes copies of correspondence, reports, applications, plans, and other printed materials as requested.
• Prepare outgoing mail and correspondence, including e-mail, faxes and certified mail.
• Answer phone and direct to proper person or take messages.
• Makes reservations and schedules or coordinates appointments, meetings, inspections, and other departmental activities as directed.
• Performs permit intake duties, including receiving applications and supporting documents, reviewing submissions for completeness, entering permit information into the appropriate system, and providing applicants with general information regarding the permitting process.

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SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE

High school diploma or general education degree (GED). Three months related experience and/or technical training; or equivalent combination of education and experience. General secretarial and bookkeeping skills required.

LANGUAGE SKILLS

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information one-on-one and small group situations to citizens, staff, and other city employees. Bilingual, English/Spanish, preferred.

MATHEMATICAL SKILLS

Ability to add and subtract two digit numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of American money and weight measurement, volume, and distance.

REASONING ABILITY

Ability to apply common sense understanding to carry out detailed but routine written or oral instructions. Ability identify and resolve problems involving a few concrete variables in standardized situations.

OTHER SKILLS AND ABILITIES

• Considerable independent judgement and discretion is involved when representing the City in communications with the public and employees.
• Capable of working with minimal supervision.
• Capable of meeting deadlines.
• Capable of performing detailed and accurate work.
• Must have excellent typing, computer (Word & Excel), and data entry skills.
• Must have oral and written communication skills.
• Must have organizational skills.
• Must have interpersonal skills.

CERTIFICATES, LICENSES, REGISTRATIONS

None.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.0 While performing the duties of this job, the employee is frequently required to stand, walk, and sit.

• WORK ENVIRONMENT

  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually minimal.
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