Administrative & Estimating Assistant - Construction Vercetti Enterprises - 3.3 Doral, FL Job Details Part-time From $20 an hour 1 hour ago Benefits Opportunities for advancement Qualifications Spanish Correspondence management Microsoft Excel Microsoft Outlook English High school diploma or GED Attention to detail Organizational skills Construction administrative experience Assistance experience within retail industry Full Job Description Company Background Vercetti Enterprises is a South Florida general contractor specializing in commercial, government, municipal and institutional construction. Our projects include public facilities, restaurants, renovations, additions and ground-up construction throughout South Florida. Position Summary Vercetti Enterprises is seeking an organized, professional and dependable Administrative & Estimating Assistant to support our Doral office. This is a hybrid administrative and estimating-support position. The individual will assist with day-to-day office responsibilities such as answering phones, scanning and organizing documents, processing receipts and maintaining electronic files, while also supporting our estimating department with subcontractor outreach, bid invitations, follow-up calls and emails, and organization of bidding information. The ideal candidate is comfortable speaking with clients, vendors and subcontractors by phone and email, is highly organized, and is willing to take initiative and follow up consistently. This position is expected to be approximately 30 hours per week, Monday through Friday, with the opportunity to grow into a full-time position based on workload and performance. Essential Duties and Responsibilities Answer and route incoming telephone calls professionally. Greet visitors, vendors, subcontractors and deliveries. Receive, distribute and organize incoming mail and packages. Scan, name, organize and electronically file company documents. Scan and organize receipts and supporting documentation for accounting. Assist with basic administrative forms, correspondence and document preparation. Maintain organized digital and physical filing systems. Assist with printing, assembling, labeling and organizing project and closeout documents. Provide general administrative support to accounting, estimating and project-management staff. Assist the estimating department with subcontractor and vendor outreach. Make outbound calls to subcontractors to confirm interest and availability for upcoming bids. Send bid invitations, plans, specifications, addenda and other bidding information by email. Follow up with subcontractors prior to bid deadlines to confirm whether proposals will be submitted. Maintain and update subcontractor and vendor contact information. Maintain bidder lists and track responses, including bidding, declined, no response and proposal received. Assist in locating additional subcontractors and vendors for specific scopes of work. Organize incoming subcontractor proposals and estimating correspondence. Assist with downloading, saving and organizing bid documents, plans, specifications and addenda. Perform other light administrative and estimating-support duties as needed. Qualifications Strong organizational skills and attention to detail. Professional telephone and email communication skills. Comfortable making multiple outbound calls and following up with subcontractors and vendors. Ability to manage multiple tasks and follow through on assignments. Proficiency with Microsoft Outlook, Word and Excel. Comfortable scanning, uploading, downloading and organizing electronic documents. Ability to learn construction terminology, bidding procedures and subcontractor scopes. Construction or general contractor office experience preferred but not required. Prior administrative, receptionist, customer-service or office experience preferred. English required; Spanish preferred. High school diploma or equivalent. Dependable transportation to our Doral office. Schedule Monday through Friday Approximately 30 hours per week In-person position Opportunity to transition to full-time based on workload and performance Benefits Paid time off and sick time as applicable based on employment status Opportunity for additional hours and advancement Exposure to commercial and government construction operations and estimating

Pay:

From $20.00 per hour Expected hours: 30.0 - 32.0 per week

Education:

High school or equivalent (Required)

Experience:

Office:

2 years (Required)

Office Administrative:

2 years (Required)

Language:

Spanish (Preferred)

Work Location:

In person