Job Description Help for Job Description. Opens a new window. Position Is Offered By a No Fee Agency We are seeking a reliable, detail oriented Administrative Assistant to join our team in Hawthorne, FL. In this role, you will handle front office operations, manage project setups, process client payments, and assist with general office workflows. The ideal candidate maintains a calm professional demeanor under pressure, communicates clearly, and takes initiative to double check their work and ask questions whenever clarification is needed.

Responsibilities:

• Greet incoming clients warmly and handle front desk phone inquiries.
• Set up new client projects in internal tracking software and ensure accurate data collection.
• Follow up with clients proactively to gather missing information or documents.
• Process outgoing mail, incoming client payments, and assist with general daily transactions.
• Maintain organized physical and electronic filing systems.
• Liaise with vendors and assist in managing day to day office processes.

Working hours:

9:00 AM

• 5:00

PM Skills:

• Previous office management, admin, or customer service experience.
• Familiarity with basic project setup software and general data entry tools.

Education:

• High School Qualifications:

• High commitment to confidentiality when handling sensitive client data and financial records.
• Accuracy and attention to detail, with a habit of double checking work before completion.
• Excellent verbal and written communication skills.
• Punctual, dependable, and highly reliable.
• A clear, proactive mindset and asks questions rather than making assumptions.
• Steady, level headed work style under pressure.

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion. At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact Callcenter@spherion.com. Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility). Spherion Staffing LLC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Spherion Staffing LLC complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Spherion Staffing LLC employs only U.S. citizens and aliens who are authorized to work in the U.S. in compliance with the Immigration and Nationality Act, 8 U.S.C. 1324B. which requires that all employees present original documentation that establish identity and employment authorization within 3 business days of the date employment begins (also referred to as the hire date). DFWP