Find Jobs
Find Jobs Near You – Available Work in Your Location
Administrative Assistant to the Deputy Director
Career Insights for Office / Administrative Assistant (General)
See where this job fits in the broader career landscape. Knowing your career path helps you see what's possible from here.
Scorecard
Based on Florida data
Review key factors to help you decide if this role fits your goals. How is this calculated?
What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$40,049 / year median in Florida
+5% projected growth
Job Description
Administrative Assistant to the Deputy Director Apply now Job no: 541398 Work type:
Temp Part-Time Location:
Main Campus (Gainesville, FL)
Categories:
Libraries/Museums, Office/Administrative/Fiscal Support Department:
57801600 - HN-SPECIAL
PROJECTS
Classification Title:
OPS Hourly Secretary/Clerk Classification Minimum Requirements:
High school diploma with some college coursework completed.
KEY RESPONSIBILITIES
Assist with regular museum meeting preparation (especially full staff and special project meetings) from agendas to note taking, room reservations to calendar appointments and room set up, PowerPoint presentations to AV assistance, and any other cross departmental coordination required Schedule and maintain Director's calendar and Deputy Director's calendar under guidance of the Deputy Director Able to complete project-based work that may include one-off scenarios, such as pulling together information for a report for the review of leadership or requesting and coordinating information to be included in grant proposals or reports Coordinate cross departmentally to compile and prepare quarterly reports for the Harn National Council Submit monthly department updates for the Harn Museum newsletter Occasionally attend meetings on behalf of the Director's Office and share report out as needed Comfortable with other duties as assigned, and some independent work that may include museum, grant, or policy related research projects to name a few
ADDITIONAL RESPONSIBILITIES
Confidential Data Handing:
This position requires discretion and the maintenance of secure handling of confidential data, including but not limited to financial, donor, visitor, and museum operations data.
Key Skillset:
Strong organizational skills and the ability to prioritize while managing administrative tasks for multiple projects at one time is critical to success in this role. Professional demeanor and strong communication both in person and in writing are key.
Financial Duties:
Ability to analyze a budget and comfort with financial processes (or delving into learning more about financial processes) to assist with the purchasing of goods and services and budget reconciliation when requested.
Expected Salary:
$15.00 per hour
Required Qualifications:
High school diploma with some college coursework completed Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Discretion and appropriate handling of confidential information required Strong organizational and excellent in person and written communication skills with attention to detail Ability to handle multiples tasks, meet deadlines, and prioritize Strong emotional intelligence and flexibility in a fast-paced environment
Preferred:
Flexible schedule preferred, with select evening and weekend work possible occasionally based on museum events. Experience in a previous office or administrative workplace Special Instructions to
Applicants:
In order to be considered, please upload your cover letter and resume. Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:
No Advertised:
18 Sep 2026 Eastern Daylight Time Applications close: 02 Oct 2026 Eastern Daylight Time Back to search results Apply now Refer a friend Whatsapp Facebook LinkedIn Email App
Benefits
- Flexible Work Schedules