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Administrative Assistant - Restaurant Group
Career Insights for Office / Administrative Assistant (General)
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Scorecard
Based on Florida data
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$40,049 / year median in Florida
+5% projected growth
Job Description
Administrative Assistant - Restaurant Group at Francisca Charcoal Chicken & Meats Administrative Assistant - Restaurant Group at Francisca Charcoal Chicken & Meats in Hialeah, Florida Posted in about 17 hours ago.
Type:
full-time
Job Title:
Administrative Assistant -
Restaurant Group Location:
Doral, FL- In-office Schedule:
Monday to Friday, standard office hours
Employment Type:
Full-time Position Summary We are a growing restaurant group seeking a highly organized, detail-oriented Administrative Assistant to support the day-to-day administrative operations across our locations. The ideal candidate is proactive, dependable, and able to follow through on multiple tasks and deadlines with minimal supervision. This is an in-office role focused on administrative support, vendor coordination, and permitting/compliance. Key Responsibilities
- Follow up with vendors and suppliers; track orders, invoices, and account status.
- Manage permitting and licensing for restaurant openings and maintenance, including city permits, renewals, and inspections (health department, fire, occupancy, signage, and similar).
- Coordinate with city and county offices, landlords, and property management on permits, filings, and correspondence.
- Prepare and organize documentation for banks and credit applications.
- Perform basic bookkeeping tasks in QuickBooks (data entry, invoices, expense tracking, supporting accounts payable/receivable).
- Maintain organized digital and physical filing systems for contracts, licenses, permits, and insurance documents.
- Track key renewal dates (licenses, permits, insurance, leases) and ensure timely submissions.
- Support management with scheduling, correspondence, reports, and general office administration.
- Handle sensitive and confidential information with discretion. Requirements
- Minimum 1 year of verifiable administrative experience (hospitality or restaurant industry preferred).
- Legally authorized to work in the U.S. with all required documents.
- Basic knowledge of QuickBooks.
- Proficiency in Microsoft Office and/or Google Workspace (Word, Excel, email, calendars).
- Bilingual English/Spanish (strongly preferred).
- Strong organizational, time-management, and follow-up skills.
- Excellent written and verbal communication.
- High attention to detail and ability to meet deadlines.
- Ability to multitask and support several restaurant locations at once.
- Reliable transportation for occasional errands to city offices, banks, or locations.