Administrative Assistant Fourman Equity - 3.3 Jacksonville, FL Job Details Full-time $23 - $25 an hour 9 hours ago Qualifications Google Workspace Confidential information handling Executive administrative support Research High school diploma or GED Project management software CRM system proficiency Productivity software Full Job Description
POSITION OVERVIEW
We are seeking a highly organized, proactive, and resourceful Executive Assistant to support the CEO across multiple business entities spanning commercial real estate, facility services, and hospitality. This role requires someone who can operate independently, anticipate needs, and manage both business and personal priorities with discretion and precision. This is a high-trust, high-impact role. You will be the right hand to the CEO — managing the chaos so leadership can focus on growth
ESSENTIAL FUNCTIONS
Day-to-Day Administrative Support Inbox management and email triage — filter, flag, draft responses Calendar management and scheduling across multiple entities Meeting prep, agendas, and post-meeting recaps with action items Travel planning and booking (flights, hotels, ground transport) Expense tracking and reporting Follow-up tracking and reminders — ensure nothing falls through the cracks Document organization and filing (digital and physical) Drafting emails and communications on behalf of the CEO Business Operations Support Research, reporting, and documentation for deals and projects CRM management and pipeline updates Vendor sourcing and management Invoicing and accounts-receivable follow-up Hiring support: sourcing, screening, and scheduling interviews SOP creation and process documentation Project and deadline tracking across all entities Team coordination and internal communications Sales & Marketing Support Lead list building and enrichment Outreach and follow-up sequences Social media scheduling and posting Content production logistics Podcast and video editing coordination Review and reputation management Event and webinar logistics Basic reporting on what's working Personal & Household Management Appointments and reservations Gift research, purchasing, and shipping Family calendar coordination Vacation and travel planning Errand and delivery coordination Home service provider management Subscription and bill management
QUALIFICATION AND SKILLS
Required Qualifications Experience supporting a founder, CEO, or senior executive — ideally in a multi-entity environment Exceptional organizational skills and attention to detail Strong written and verbal communication Proficiency with Google Workspace, Microsoft Office, CRM tools, and project management platforms Ability to handle confidential information with absolute discretion Self-starter who takes initiative without waiting to be told Comfortable managing both professional and personal tasks Preferred Qualifications Familiarity with commercial real estate, property management, or franchise operations Experience with social media management and content scheduling tools Background in bookkeeping or basic accounting (QuickBooks, invoicing) Notary public or willingness to obtain
EDUCATION AND EXPERIENCE
3+ years of experience as an Executive Assistant, Chief of Staff, or similar role High School Diploma, or greater The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the company reserves the right to change this job description and/or assign tasks for the employee to perform, as the company may deem appropriate.
QUALIFICATION AND SKILLS
Required Qualifications Experience supporting a founder, CEO, or senior executive — ideally in a multi-entity environment Exceptional organizational skills and attention to detail Strong written and verbal communication Proficiency with Google Workspace, Microsoft Office, CRM tools, and project management platforms Ability to handle confidential information with absolute discretion Self-starter who takes initiative without waiting to be told Comfortable managing both professional and personal tasks Preferred Qualifications Familiarity with commercial real estate, property management, or franchise operations Experience with social media management and content scheduling tools Background in bookkeeping or basic accounting (QuickBooks, invoicing) Notary public or willingness to obtain
EDUCATION AND EXPERIENCE
3+ years of experience as an Executive Assistant, Chief of Staff, or similar role High School Diploma, or greater
