Find Jobs
Find Jobs Near You – Available Work in Your Location
Skip to job details
TW
Todd W. Monahan, CPA - Monahan Tax Resolution
Office Assistant
Career Insights for Office / Administrative Assistant (General)
See where this job fits in the broader career landscape. Knowing your career path helps you see what's possible from here.
Scorecard
Based on Florida data
Review key factors to help you decide if this role fits your goals. How is this calculated?
What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$40,049 / year median in Florida
+5% projected growth
Job Description
Job Summary We are seeking a dynamic and highly organized Office Assistant to join our team! This energetic role is essential in ensuring the smooth operation of daily office functions, providing exceptional customer service, and supporting administrative tasks across various departments. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. Bilingual ability is a plus to effectively serve diverse clients and team members. This paid position offers an exciting opportunity to develop your office management skills while contributing to a vibrant work environment. Advanced Computer Skills and Content Creation a Must. Duties Manage front desk operations, greeting visitors and directing them appropriately with professionalism and warmth Answer multi-line phone systems promptly, efficiently routing calls and taking detailed messages Perform data entry and maintain accurate filing systems, both physical and digital, including document proofreading and record keeping Utilize Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools for scheduling, correspondence, and document creation Support bookkeeping tasks using QuickBooks or similar accounting software to assist with invoicing, expense tracking, and basic financial record management Coordinate calendar management for staff, including scheduling appointments and meetings with attention to detail Provide excellent customer support through clear phone etiquette and personalized assistance in person or via email Assist with office management duties such as supply inventory, organization of files, and maintaining a clean workspace Handle clerical tasks like photocopying, scanning, filing, and preparing reports or presentations as needed Support medical or dental reception duties when required, including patient check-in/out processes and appointment scheduling Experience Previous office experience in administrative support or clerical roles preferred Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications Experience with QuickBooks or bookkeeping is advantageous Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment Demonstrated customer service skills with a friendly demeanor and professional phone etiquette Bilingual abilities are highly desirable to enhance communication with diverse clients and team members Proven ability to manage time effectively while handling multiple responsibilities simultaneously Join us as an Office Assistant and become an integral part of a motivated team dedicated to excellence! Your enthusiasm for organization, strong communication skills, and proactive approach will help us create a welcoming environment for everyone we serve. This is more than just an office job — it's an opportunity to grow your career while making a positive impact every day!