Architectural Office Adminstrator

Architectural Office Adminstrator MCG Architecture Maitland, FL Job Details Full-time $22 - $26 an hour 1 day ago Benefits Health insurance Dental insurance 401(k) Flexible spending account Paid time off Vision insurance Life insurance Qualifications Word processing Administrative experience Shipping & receiving Client services Office management Full Job Description Company Overview MCG Architecture is an award-winning, nationally recognized firm specializing in Retail, Office, and Hospitality Architecture. We are dedicated to delivering innovative design solutions that elevate our clients' spaces and experiences. Job Overview We are seeking a dynamic and highly organized Architectural Office Administrator to join our team. In this vital role, you will oversee the smooth operation of our office, manage administrative functions, coordinate schedules, and support project workflows. Your proactive approach and excellent communication skills will help ensure our office runs efficiently while fostering a positive work environment.

GENERAL POSITION DESCRIPTION

Assist with communication and documentation of Architectural Projects, process consultant invoices, process outgoing FedEx shipments, maintain meeting schedules, continuing education organization and assist in organizing special office events. Various general office duties and maintain various reports as requested. Must be proficient in Word and Excel, be self-motivated, a good communicator and organized. The required responsibilities and authority of MCG's Administrator include, but are not limited to, the following:

SPECIFIC RESPONSIBILITIES

• Assist in preparing and sending out weekly package to accounting department. Package to include time sheets, expense reports, vendor invoices, consultant invoices, client agreements, consultant agreements, budgets and other miscellaneous items.
• Pick up mail from mail room each day and distribute to staff.
• FedEx incoming and outgoing packages. Deliver packages to staff, create labels and take packages to mail room.
• Prepare consultant agreements.
• Assist in preparing client agreements.
• Assist in maintaining project cost files.
• Log in and log out shop drawings.
• Prepare transmittals for all items being sent out of the office.
• Submit to accounting department requests for new project numbers.
• Maintain project number list daily.
• Assist in ordering / purchasing of all supplies for the office.
• Maintain dead storage files.
• Assist in preparing project specifications if requested.
• Assist in preparing various letters, reports, photo pages, transcriptions and correspondence as required. Quality Assurance
• Follow firm's office standards for preparing documents and correspondence.
• Check own work; correct errors prior to releasing to staff for review. Office Policies
• Follow firm's published personnel office policies. Personal Development
• Establish and follow a plan for personal and professional development.
• Review plan and progress with supervisor and evaluate progress and revise plan accordingly.

SKILLS/ABILITIES

Interpersonal

• Conducts daily tasks and interacts with others in a professional manner.
• Strong Client service and phone skills, professional in manner and presentation. Organizational
• Works efficiently in an organized manner. Problem Solving
• Shows the ability to not only discover problems but also to provide workable solutions which reflect a level of understanding. Self Motivation
• Defines strengths and weaknesses within professional life and develops a plan for growth.
• Ability to determine a strategy for achieving goals and maintain a desire to achieve. Experience
• Prior Experience in an architectural or engineering office is a plus.

Pay:

$22.00 - $26.00 per hour

Benefits:

401(k) Dental insurance Flexible spending account Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person