Duties and Responsibilities

• Coordinate, process and reconcile center's daily cash reports.
• Record and verify customer payments by reconciling cash, check and credit card payments asindicated by Counter Sales Associates.
• Balance cash postings to cash receipts.
• Prepare bank reconciliations and deposits daily.
• Reconcile cash sales in the general ledger to bank deposits.
• Log and retrieve cash reconciliation reports.
• Maintain office filing and storage systems.
• Monitor and order Sales Center supplies.
• Distribute/file all incoming mail.
• Process eCommerce sales orders
• Schedule LTL/TL Inbound Deliveries
• Process Vendor Advance Shipping Notices
• Schedule 3PL Outbound Deliveries
• Research Vendor PO Claims to reconcile with Accounts Payable
• Research and Process Inbound and Outbound Freight Discrepancies
• Research and Maintain Open and Aging Vendor Warranty Claims and Returns
• Maintain Aging Sales Orders and Serial Number Discrepancies
• Perform other duties as assigned. In addition to the above responsibilities, this individual is held accountable for all other duties asassigned. Required Qualifications
• Minimum 1+ year experience in an Office Administrator role, preferably in the HVAC industry.
• Knowledge of accounting practices and procedures a plus.
• Outstanding communication and organizational skills; must be very detail oriented.
• Proven success in providing excellent customer service.
• Ability to work independently but meet assigned goals and objectives in designated time frames.
• Capable of working in a fast-paced environment with skills to multi-task at different levels.
• Must possess the attitude of wanting to learn and grow with our Company.
• Knowledge of Microsoft Office products. Preferred Qualifications
• College/university degree preferred.
• Bilingual (Spanish) preferred.

Years of Experience1 Years Minimum 1+ year experience in an Office Administrator role, preferablyin the HVAC industry.

Work Environment Details:

Office Setting, Sales Center Office Work Schedule:

Monday-Friday 7:30 am-4:30 pm Physical Demands Demand FrequencySedentary

• Lifting 0-10 pounds OccasionalLight Lifting
• 10-20 pounds OccasionalModerate Lifting
• 20 to 50 pounds NeverHeavy Lifting
• 50 to 100 pounds NeverPulling/Pushing, Carrying OccasionalReaching or working above shoulder OccasionalWalking FrequentStanding FrequentSitting ConstantStooping NeverKneeling NeverRepeated Bending NeverClimbing NeverDesk Work/Computer use/Telephone use ConstantOperating a motor vehicle NeverOperating a commercial vehicle NeverOperating warehouse equipment, forklift, baseloid lift etc NeverOther
• Talk, Drive, visit customers etc.

FrequentEEO Statement:

Watsco and its subsidiaries are an Equal Opportunity Employer and do not discriminate on the basis ofage, color , race, religion, disability, sex, or national origin. We support a diverse and inclusive workplacewhere we employ, retain, terminate, and otherwise treat all employees and job applicants on the basis ofmerit, qualifications and competence.

Subsidiary:

Gemaire DistributorsBusiness Title:

Sales Center Office AdministratorObjectiveThe Sales Center Office Administrator is responsible for assisting the Sales Center Manager in the dailyadministrative operations at one of our established wholesale HVAC distributorships that carries multiplebrands of equipment, parts and supplies. The Sales Center Office Administrator will help maintain theoffice environment, operational checklists, daily cash reports, bank reconciliations, vendor claims, vendorwarranties, among other duties.