Job Summary We are seeking a dynamic and highly organized Personal Assistant to provide comprehensive administrative support to senior executives and ensure the smooth operation of daily business activities. This role demands a proactive individual with exceptional organizational skills, technical proficiency, and the ability to manage multiple priorities efficiently. The ideal candidate will excel in coordinating projects, managing calendars, handling confidential information, and facilitating effective communication across teams. Join us to be an integral part of a vibrant team that values dedication, professionalism, and proactive problem-solving. Responsibilities Manage and coordinate complex calendars for executives, including scheduling meetings, appointments, and business travel arrangements using tools like Microsoft Outlook Calendar and Google Workspace. Provide executive administrative support by preparing reports, proofreading documents, transcribing meetings, and handling correspondence with professionalism and accuracy. Organize and facilitate events, meetings, and conferences, ensuring all logistical details are meticulously planned and executed. Handle internal communication effectively across departments to ensure seamless information flow and collaboration with C-suite executives. Maintain confidentiality while managing sensitive information related to business operations, personnel, and strategic initiatives. Oversee office management tasks such as filing, data entry, managing multi-line phone systems, front desk duties, and overseeing office supplies inventory. Assist with bookkeeping tasks using QuickBooks or similar accounting software, including invoicing, expense tracking, and basic bookkeeping duties. Coordinate project activities across teams using project management tools to ensure timely completion of objectives. Facilitate business travel arrangements including booking flights, accommodations, transportation, and preparing itineraries. Support productivity by utilizing Microsoft Office Suite (Word, Excel, PowerPoint) and other software like DocuSign for document signing processes. Requirements Proven experience as a Personal Assistant or Executive Assistant supporting senior leadership in a fast-paced environment. Strong organizational skills with the ability to prioritize tasks effectively under tight deadlines. Excellent written and verbal communication skills with professional phone etiquette. Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace applications, and video conferencing software such as Zoom or Microsoft Teams. Experience with calendar management tools like Microsoft Outlook Calendar or Google Calendar. Skilled in event planning, project coordination, data entry, filing systems, and office management procedures. Familiarity with QuickBooks or other bookkeeping software is highly desirable. Ability to handle confidential information discreetly with high integrity. Technical proficiency in productivity software along with strong typing skills for efficient data entry and transcription tasks. Demonstrated ability to work collaboratively across teams while managing multiple priorities independently. Join us as a Personal Assistant where your organizational expertise will empower our leadership team to achieve their goals while fostering a productive and positive work environment!

Pay:

$22.67 - $27.30 per hour

Benefits:

401(k) Dental insurance Flexible schedule Health insurance Paid time off Vision insurance

Work Location:

In person