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RH
Robert Half
Administrative Assistant
Entry-Level JobVerifiedNo experience needed
Career Insights for Office / Administrative Assistant (General)
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Scorecard
Based on Florida data
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$40,049 / year median in Florida
+5% projected growth
Job Description
Description We are looking for a dependable Administrative Assistant to support daily office operations in Florida. This is a Contract position suited for someone who is organized, detail-oriented, and comfortable serving as a central point of contact for administrative and front-desk activities. The role involves handling office communications, maintaining accurate records, and helping the team stay on schedule in a fast-paced environment.
Responsibilities:
- Manage front-office activities by greeting visitors, directing inquiries, and creating a welcoming first impression for the organization.
- Answer incoming calls promptly, route messages to the appropriate team members, and provide helpful information when needed.
- Perform a range of administrative support tasks such as preparing documents, organizing files, and assisting with day-to-day office coordination.
- Enter and update information in internal systems with a strong focus on accuracy, completeness, and timeliness.
- Maintain orderly records and office documentation so materials can be accessed quickly and efficiently.
- Support scheduling and general workflow needs to help keep daily operations running smoothly.
- Assist with receptionist-related duties, including monitoring shared communication channels and responding to routine requests. Requirements
- Previous exposure to administrative support, office coordination, or receptionist responsibilities is preferred; entry-level candidates are also encouraged to apply.
- Ability to handle inbound phone calls effectively and communicate clearly with internal and external contacts.
- Strong data entry skills with careful attention to detail and accuracy.
- Comfortable working in an administrative office setting and managing multiple tasks throughout the day.
- Proficiency in basic office tools and computer systems used for documentation, communication, and record maintenance.
- Strong organizational skills with the ability to prioritize assignments and meet deadlines.
- Dependable work style and a detail-focused approach to customer service and team support.