Administrative Assistant

Administrative Assistant Brick Markers USA West Palm Beach, FL Job Details Full-time $18 - $19 an hour 3 hours ago Benefits Health savings account Health insurance Dental insurance Flexible spending account Paid time off Vision insurance 401(k) matching Qualifications Administrative experience Data entry Organizational skills Clerical experience Office experience Full Job Description Job Summary We are a well-established, fast-paced company in Palm Beach County seeking a dependable, detail-oriented Administrative Assistant to support our daily operations. This is an excellent opportunity for someone who enjoys structure, takes pride in accuracy, and prefers a steady, organized work environment with clear responsibilities. This role is essential to keeping our office running smoothly. The ideal candidate is highly organized, proactive, and takes ownership of their work. You will be responsible for a variety of administrative and support tasks that require accuracy, consistency, and follow-through. What We're Looking For Strong Attention to detail and accuracy Highly organized with he ability to manage routine tasks efficiently Self motivated with a proactive mindset Comfortable working independently with minimal supervision Professional pleasant demeanor both in person ad on the phone Reliable, consistent, and takes pride in doing things right the first time Ability to think ahead and anticipate needs Responsibilities Enter and manage orders within our database system Prepare and send shipping notifications Provide a large volume of ship quotes for every order Scan and organize documents into proper digital folders Assemble brochures (inserting flyers and rep business cards) Print order packets and barcode label for production Order and maintain office and shipping supplies Log incoming/ outgoing mail and assist with general office organization Answer phones as needed (light volume; internal, occasional customer calls, new prospects) Miscellaneous office completed as requested Preferred Qualifications/Requirements Administrative experience in a fast paced environment with a minimum of (7) years experience. Demonstrated experience to be highly successful at multi-tasking Accurate data entry skills Logistics experience Proficient in Microsoft Office including Outlook Experience coordinating LTL shipments through freight carrier websites. The ability to problem solve and communicate effectively Proven office experience with strong organizational skills and attention to detail. Excellent phone etiquette combined with strong time management skills to handle multiple priorities efficiently. Ability to proofread documents accurately and support office management tasks seamlessly.

Pay:

$18.00 - $19.00 per hour

Benefits:

401(k) matching Dental insurance Flexible spending account Health insurance Health savings account Paid time off Vision insurance

Work Location:

In person