An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
Primary Administrative Assistant to the Deans Le Jardin Windward Oahu Kailua, HI Job Details Full-time From $20 an hour 7 hours ago Qualifications Writing skills High school diploma or GED Productivity software Technical Proficiency Full Job Description Le Jardin Academy is looking for a Primary Administrative Assistant-to the Deans (Full-time). This position will support the Primary Division in operating a successful program for faculty, parents, and students. At least 1 - 2 years of experience working in an Administrative Assistant role is required. Applicants must be authorized to work in the United States. No phone calls, please. Please submit a resume and cover letter. Hourly pay starting at $20.
Le Jardin Academy Job Description:
Primary Administrative Assistant to the Deans Reports to:
Head of Primary Work Schedule:
(12) Twelve month Must have the flexibility to work Monday through Friday Consults with:
June 2026 EMPLOYER Le Jardin Academy, located in Kailua, HI, is an International Baccalaureate World School offering students a world-class education from pre-kindergarten to twelfth grade. Its graduates attend the best universities across the world and are equipped to serve in whatever community they reside.
POSITION SUMMARY
The Administrative Assistant will support the Primary Division in operating a successful program for faculty, parents, and students. The responsibilities of the position will include but are not limited to, those associated with the daily operation of the school: Faculty, staff, students, communications, and all educational-related activities and objectives applicable to faculty and students. General Expectations include supporting the LJA mission statement and implementation of the IB program, modeling the school-wide Agreements and the attributes of the IB Learner Profile, exhibiting courteous behavior and a sense of professionalism at all times, and demonstrating an enjoyment of working with children.
GENERAL RESPONSIBILITIES
Acts as a liaison with employees, students, parents, and outside agencies Maintain positive and professional staff and parent/family relationships; welcome and greet parents and office guests Maintain positive and professional staff and parent/family relationships Answer phones in a professional manner and direct calls to appropriate persons or take detailed messages Manage communication of information in and out of the office; type out correspondence letters, emails, etc. (paper and electronic); prepare outgoing mail and packages Ensure office is kept clean and organized at all times, monitor and maintain office equipment Establishes, develops, maintains, and updates the filing system for the department. Plan and schedule meetings, presentations, and other events; send reminders regarding upcoming appointments Responds to email questions and requests in a timely manner
ESSENTIAL RESPONSIBILITIES
Acts primarily to coordinate internal functions of the organization. Support the logistics related to the hiring and onboarding of new faculty and staff, including substitute teachers. Supports in the coordinates arrangements and logistics for campus events, including room reservations and set up coordination. Ensure accurate daily attendance is documented for PK-5 in alignment with DHS requirements. Communicate attendance data as requested. Support in the upkeep of DHS licensure paperwork. Coordinate the ordering of preschool and other school-provided snacks with Food Management Support the implementation of emergency drills and procedures Identify and print items for the Friday Folders Deliver belongings to children from the front desk. Support the deans with preparation for weekly faculty meetings and other on-campus professional learning. Support the Primary Student Experience Manager in the coordination the booking of field trips (bus, lunch cancellations.) and guest speakers. Arranges the booking and communicating of Professional Development registration, travel, and lodging logistics. Support logistics related to substitute teacher coverage Work closely with Deans and Head to order school supplies Monitor office supplies; order and re-stock as needed
OTHER DUTIES
Student supervision as needed Attend and support in the hosting of school admissions events on weekends or after school hours. Support the Administrative Assistant to the Deans on other tasks assigned Attendance at events: Parent Nights, Open Houses, Admissions Testing (at the discretion of the division head). Additional duties as needed
Education:
High School diploma Bachelor's degree preferred.
Experience:
Proficient in Google Apps and Microsoft Office Non-profit or customer-oriented background preferred. At least 1 - 2 years of experience working in Administrative Assistant role. Demonstrated customer service excellence.
Qualifications and Requirements Competencies, Specialized Skills, and Knowledge:
Strong interpersonal skills and ability to work in a team environment. Detail-oriented Flexibility and ability to prioritize tasks Ability to take initiative, work independently and with teams Highly effective communicator (written and verbal) Ability to meet deadlines in an environment with multiple simultaneous projects. High Level of Technology Skills required (proficient in google apps and microsoft office) Ability to acquire new technological skills Proven ability to represent the department and organization in writing - applicant may be asked for a writing sample. Strong problem-solving skills Ability to coordinate multiple schedules and produce accurate work despite frequent interruptions. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in an office setting. Physical Demands The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required: Regularly required to use hands and fingers to handle, feel or operate objects, tools or controls Regularly required to reach with hands and arms. Frequently required to stand, talk, and hear
