Administrative Assistant

Mālamalama Waldorf School is seeking an Administrative Assistant to provide essential support to the School Director, faculty, and staff while managing the front office and serving as the first point of contact for families and visitors. This role involves handling communications, maintaining records, supporting school events, and keeping the school running smoothly behind the scenes. The ideal candidate is organized, personable, tech-savvy, and comfortable juggling multiple tasks with care and professionalism. Key Responsibilities Respond to emails, phone calls, voicemails, and direct inquiries Greet and assist students, families, and visitors to the office Maintain a calm and welcoming front office in line with Waldorf aesthetics Provide general administrative support to faculty and staff Track student attendance and maintain student records Assist with ordering supplies, managing inventory, and supporting purchasing needs Support tuition payments, reimbursements, and payroll prep with the Business Manager Assist with internal and external communications, including updates to the website and bulletin boards Support fundraising events and school functions (e.g., Spring Faire, Open Houses) Help manage employment listings and incoming applications Qualifications Strong communication and interpersonal skills Organized, detail-oriented, and dependable Proficient in Google Workspace and general office tools Ability to manage multiple tasks in a dynamic environment Prior administrative or office experience preferred Familiarity with Waldorf education a plus What We Offer A supportive and collaborative work environment Opportunities for professional development A meaningful role in a mission-driven organization Staff tuition discount Our School Community Mālamalama Waldorf School was founded in 1978 by a group of devoted parents and educators seeking a different educational experience for children in the Puna district of the Big Island. MWS is in the residential subdivision of Hawaiian Paradise Park, nestled on a 20-acre parcel in a beautiful, wooded setting. In 1979 MWS was incorporated as an independent, non-profit educational and cultural organization in the State of Hawai'i. The school is a well-respected member of the Big Island community dedicated to Waldorf Education preschool through 8th grade. MWS is accredited by AWSNA, WASC, HAIS, and is a WECAN member. How to

Apply:

If this opportunity speaks to you, please send your resume and a brief cover letter to info@hawaiiwaldorf.org. We look forward to connecting with you!

Job Type:

Part-time Pay:

From $20.00 per hour

Benefits:

Employee discount

Work Location:

In person