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MD
Mark Development Inc.
Administrative Assistant
Career Insights for Office / Administrative Assistant (General)
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Scorecard
Based on Hawaii data
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$46,302 / year median in Hawaii
+2% projected growth
Job Description
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our property manager and maintenance staff, assisting in daily office needs. Administrative Assistant responsibilities include meeting arrangements, preparing reports, and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel, Word, Outlook, and various office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry. A successful Admin Assistant should ensure the efficient and smooth day-to-day operations. Responsibilities Answer and direct phone calls Organize and schedule appointments Plan meetings and take detailed minutes Write and distribute email, correspondence memos, mail and forms Assist in the preparation of regularly scheduled reports Maintain a filing system Update and maintain office policies and procedures Order office supplies and research new deals and suppliers Maintain contact lists Provide general support to visitors Act as the point of contact for internal and external clients Skills Proven experience as an administrative assistant or office admin assistant Knowledge of office management systems and procedures Working knowledge of office equipment, like printers and copy machines Proficiency in MS Office (MS Excel, MS Outlook and MS Word, in particular) Excellent time management skills and the ability to prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task High School degree; additional qualification as an Administrative assistant or Secretary will be a plus