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HP
Honolulu Premier Flooring
Administrative Assistant - Construction
Career Insights for Office / Administrative Assistant (General)
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Scorecard
Based on Hawaii data
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$46,302 / year median in Hawaii
+2% projected growth
Job Description
Job Overview We are seeking a dynamic and highly organized Administrative Assistant to join our team! This energetic role is perfect for someone who thrives in a fast-paced environment and is eager to provide exceptional administrative support. As a key member of our office, you will handle a variety of administrative/ clerical tasks, manage communication channels, and ensure smooth daily operations. Your positive attitude and proactive approach will help keep our office running efficiently while delivering outstanding customer service to internal teams and external clients alike. This position offers an exciting opportunity to showcase your office management skills and contribute to a vibrant workplace atmosphere. Duties Manage front desk responsibilities, greeting visitors with professionalism and warmth Operate multi-line phone systems, directing calls accurately and courteously Perform data entry tasks with precision using Microsoft Office and other office software Handle bookkeeping duties utilizing QuickBooks for invoicing, expense tracking, and financial record keeping Assist with calendar management, scheduling appointments, meetings, and events efficiently Support client communication through phone, email, and in-person interactions with excellent phone etiquette Maintain confidentiality when handling sensitive information and documents Provide general office management support including organizing files, supplies, and correspondence Conduct proofreading of documents to ensure accuracy and clarity Support customer service efforts by addressing inquiries promptly and professionally Requirements Proven experience in an administrative or clerical role within an office environment Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) - required Familiarity with QuickBooks or similar bookkeeping software is a plus Excellent organizational skills with the ability to prioritize tasks effectively Exceptional phone communication skills coupled with professional phone etiquette Bilingual abilities are a plus to assist diverse client needs Demonstrated ability to handle confidential information discreetly Strong typing speed and data entry accuracy for efficient workflow management Previous experience in office management or personal assistant roles is advantageous Ability to multitask seamlessly while maintaining attention to detail and quality of work Able to work both with others and independently Join us in this vibrant role where your organizational talents will shine! We value energetic professionals who are eager to support our team's success while gaining valuable experience in office administration. This paid temporary position offers an engaging environment where your skills can make a real impact!