Office Assistant L&P Painting - 3.5 Cedar Rapids, IA Job Details Full-time $18 - $21 an hour 1 hour ago Benefits Health insurance Dental insurance Vision insurance Qualifications Customer communication Microsoft Excel Administrative experience High school diploma or GED Data entry Office experience

Full Job Description Job Title:

Office Assistant (Operations Support) Position Summary The Office Assistant provides administrative and operational support to ensure efficient day-to-day functioning of the office and coordination with production and field teams. This role is critical in maintaining accurate records, supporting scheduling, and ensuring communication between office staff, supervisors, and shop personnel. Key Responsibilities Administrative Support Answer phones, route calls, and greet visitors professionally Manage incoming and outgoing mail, deliveries, and general correspondence Maintain organized filing systems (digital and physical) Assist with data entry, document preparation, and recordkeeping Operations & Scheduling Support Assist with scheduling jobs, crews, and equipment Coordinate with production/shop personnel to track job progress and updates Update and maintain work orders, job files, and internal tracking systems Communicate schedule changes to relevant teams in a timely manner Inventory & Purchasing Support Track office and basic operational supplies Assist with ordering materials and maintaining purchase records Help monitor inventory logs and flag discrepancies Documentation & Compliance Support Maintain accurate records of forms, logs, and reports Assist in organizing documentation related to safety, training, and compliance Ensure documents are up-to-date and properly filed Customer & Vendor Communication Serve as a point of contact for customer inquiries and job updates Coordinate with vendors regarding orders, deliveries, and invoices Support billing or invoicing processes as needed General Office Coordination Keep the office organized and running efficiently Support multiple team members with administrative needs Handle miscellaneous tasks and projects as assigned Skills & Qualifications High school diploma or equivalent required; associate degree preferred 1-3 years of administrative or office support experience (industrial or construction environment a plus) Strong organizational and multitasking skills Excellent communication skills (written and verbal) Proficiency with Microsoft Office (Excel, Word, Outlook) or similar systems Ability to work in a fast-paced, changing environment Key Competencies Attention to detail: Maintains accurate records and documentation

Adaptability:

Adjusts to shifting priorities and real-world conditions

Problem-solving:

Identifies gaps in processes and helps improve them

Communication:

Effectively relays information between office and field Time management: Prioritizes tasks and meets deadlines Work Environment Office setting within an industrial/production environment Frequent interaction with shop personnel, supervisors, and field staff May involve exposure to industrial conditions when entering shop areas (PPE required as applicable) What Success Looks Like in This Role Office processes run smoothly without constant oversight Schedules, records, and communications are accurate and up-to-date Field and office teams stay aligned with minimal confusion Problems are identified early and addressed proactively

Pay:

$18.00 - $21.00 per hour

Benefits:

Dental insurance Health insurance Vision insurance People with a criminal record are encouraged to apply

Work Location:

In person