Job ID:

5871315\n

Application Deadline:

Posted until filled\n

Posted:

Aug 05, 2026 12:00 AM (UTC)\n

Starting Date:

Sep 1, 2026\nJob Description\nChariton Community School District\nJob Description\n

Job Title:

Business Manager, Board Secretary & Board Treasurer Reports to: Board of Education & Superintendent\n

FLSA Status:

__X_ Exempt ___ Non-Exempt\n

Status:

_X__ Full Time ___ Part Time\n___ Hourly _X__ Salary\n

Date Revised:

July 2018

Basic Function:

The board employs the School Business Official to maintain district financial records according to federal and state law, administrative rules, and board policy. To prepare and administer the district budget. To act in the position of Secretary of the board in all respects such as attending board meetings, recording board minutes, preparing information and reports, and meeting other requests made by the board.\n

Essential Performance Responsibilities:

Prepare and submit financial reports and list of bills to the board and superintendent.\nBe the custodian of all records of the district.\nPrepare and submit other reports as requested by the board.\nPrepares Secretary's Annual Report for adoption at the Annual School Board of Education Meeting and files copies with governmental agencies as required by law.\nMaintains and updates School Board of Education Policy Manual and other manuals relating to Board of Education Policy.\nPrepare agendas and board information packets for board members. Distribute them to all board members.\nAttend all board meetings, unless excused, and take minutes.\nPublish all legal notices concerning district business, including board minutes.\nWrite and sign all warrants.\nDeposit and record income for all funds.\nPrepares and files Budget Certification with County Auditor by April 15 each year.\nPrepares and publishes quarterly and yearly financial reports as required by law.\nEnsure that all claims are approved and merchandise received; list for board approval; pay and distribute claims approved by the board.\nReconcile bank accounts monthly.\nDevelop and monitor all accounting procedures in the district to assure compliance with auditor standards.\nOversee the investment portfolio.\nKeep accurate accounting of all school funds.\nMaintain and oversee petty cash.\nMaintain regular, on-going communication with district staff and the community.\nComplete and submit the Certified Annual Report and certified budget documents.\nPrepare for, and maintain, records of all district elections.\nPrepare reports for the collective bargaining representatives as required or requested and appropriate.\nIn conjunction with other district staff, complete and submit the following reports:\nBasic Education Data Survey\nAnnual Transportation Report\nNon-Public Transportation\nSpecial Education\nOther federal reports including Drug-Free Schools, Perkins, Title I, Title VI, E-rate\nTeacher Quality\nISCAP\nNutrition (monthly)\nPreschool\nOther reports, as needed\nPrepare negotiation material and participate in negotiations as directed by superintendent.\nKeep the superintendent informed of district needs and upcoming situations.\nCooperate with all district personnel and members of the community.\nFollow all district policies.\nBe a positive, contributing factor to an efficient and effective school district.\nDevelops and maintains an effective level of communication with appropriate personnel.\nMaintains a continuing program of staff development and training to develop a competent workforce.\nPerforms such other duties as may from time to time be assigned by the Superintendent.\nSpecifications/Qualifications Business Management or Office Administration Degree preferred.\nIowa School Business Authorization or willingness to obtain\nStrong written and oral communication skills. Contributes to creating a positive learning and work environment. Demonstrates integrity and respects confidentiality.\nArrives on time and works consistently until the end of his/her scheduled day.\nTakes advantage of professional growth opportunities related to his/her specific job\nWorks independently and with confidence.\nDemonstrates ability to grasp and adjust to new and changing situations.\nDemonstrates initiative and ability to work without close supervision.\nPunctuality and attendance--regularly begins and ends tasks on time.\nDemonstrates positive interpersonal relationships and works cooperatively with everyone\nPromotes a positive image of the Chariton Community Schools.\nRespects differing points of view.\nDemonstrates an understanding and acceptance of diverse racial, ethnic, cultural, gender, special needs,\nand religious groups.\nUses discretion in handling confidential information and situations.\nPhysical Requirements\nPhysical requirements vary by individual job assignment but requires a minimum of the following physical requirements\nTASK\nNEVER\n0%\n

OCCASIONAL

\n1-32%\n

FREQUENT

\n33-66%\n

CONSTANT

\n67%+\nA\nWalking\nx\nB\nStanding\nx\nC\nSitting\nx\nD\nBending/Stooping\nx\nE\nReaching/pulling/pushing\nx\nF\nCarrying (35 feet)\nx\nG\nClimbing/stairs\nx\nH\nLifting (up to 30 lbs)\nx\nI\nDriving x\nJ\nManual Dexterity\nTelephone\nComputer\nOther\nx\nx\nx\nWorking Conditions\nIncludes extremes of temperatures and humidity. Duties include time spent both indoor and outdoor. Hazards include stairs, extreme weather conditions, and communicable diseases. Terms of Employment\nSalary and work year established by the Board of Education. Evaluation\nPerformance of this job will be evaluated in accordance with provisions of the Board's policy on evaluations.\nThe statements contained herein describe the scope of the responsibility and essential functions of this position, but should not be considered to be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time unless restricted by a negotiated contract.\nAny employee not covered by a negotiated contract agreement is an \"at-will\" employee. Either the school district or the employee can terminate the employment relationship at will, with or without cause, so long as there is no violation of applicable federal or state law. The school district can define the number of days notice required of a terminating employee.\n

Position Type:

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