About Us Alex Kincaid Law is a boutique law firm focused on estate planning, probate, business planning, and related legal services. We pride ourselves on providing exceptional client service while treating every client with kindness, respect, and professionalism. We are seeking an organized, dependable Administrative Assistant who enjoys helping people and thrives in a fast-paced environment. This position is much more than answering phones—it is often the first impression clients have of our firm. Position Summary The Administrative Assistant serves as the face of our office by welcoming clients, answering phones, managing schedules, and supporting our legal team. The ideal candidate is organized, professional, detail-oriented, and able to work independently while maintaining a warm and welcoming atmosphere. ResponsibilitiesClient Relations Welcome clients and visitors with professionalism and warmth. Answer incoming phone calls and direct calls appropriately. Schedule consultations and client appointments. Confirm appointments and follow up with clients as needed. Maintain office appearance Offer refreshments and ensure clients are comfortable during visits. Administrative Duties Maintain electronic and physical client files. Scan, save, and organize documents. Process incoming and outgoing mail. Prepare client packets and correspondence. Maintain office supplies and reception area. Assist with data entry and document management. Support attorneys and paralegals with administrative tasks. Office Operations Maintain confidentiality of all client information. Assist in keeping the office organized and running smoothly. Learn and utilize legal software and office technology. Work independently while recognizing when assistance is needed. Prioritize tasks in a busy office environment. Qualifications Prior administrative or office experience preferred. Excellent customer service skills. Strong written and verbal communication. Professional appearance and demeanor. Exceptional organizational skills and attention to detail. Ability to multitask and prioritize effectively. Comfortable learning new computer software. Experience with Microsoft Office (Word, Outlook, Excel). Ability to maintain strict confidentiality. Positive attitude and willingness to help wherever needed. Experience in a law office is helpful but not required . We are happy to train the right person. Ideal Candidate The successful candidate is someone who: Enjoys helping people. Takes pride in producing accurate work. Is dependable and punctual. Can work independently without constant supervision. Remains calm under pressure. Is proactive rather than waiting to be asked. Communicates professionally with clients and coworkers. Wants to grow professionally within a law office. Benefits We believe in investing in our employees and creating a workplace where people enjoy coming to work.

Benefits include:

Competitive hourly pay. Paid holidays. Paid Time Off (PTO). Retirement plan with employer contribution (when eligible). Paid training. Supportive, team-oriented work environment. Monday-Friday schedule with no evenings or weekends. Schedule Full-time Monday through Friday Typical business hours How to Apply Please submit: Your résumé A brief cover letter explaining why you would be a great fit for our office Three professional references We are looking for someone who wants more than just a job—we are looking for someone who wants to become an important part of our team and help us provide outstanding service to our clients.

Job Type:

Full-time Pay:

$17.00 - $24.00 per hour

Benefits:

401(k) Health insurance

Work Location:

In person