Job Overview We are seeking a dynamic and highly organized Personal Assistant to support our CEO in a fast-paced, innovative environment. This role is vital in ensuring seamless daily operations, managing complex schedules, and facilitating effective communication across all levels of the organization. The ideal candidate will demonstrate exceptional professionalism, proactive problem-solving skills, and a passion for supporting executive leadership. This paid position offers an exciting opportunity to contribute directly to the strategic success of our company while honing your administrative expertise. Duties Manage and coordinate the CEO's calendar, including scheduling meetings, appointments, and business travel arrangements with precision and efficiency. Handle all aspects of office management, including filing, data entry, and maintaining confidential information with discretion. Organize and plan internal and external events, such as meetings, conferences, and team-building activities, ensuring smooth execution from start to finish. Provide executive administrative support by preparing reports, proofreading documents, and managing correspondence with professionalism and attention to detail. Facilitate internal communication across departments to ensure alignment on priorities and deadlines. Utilize productivity software like Microsoft Office Suite (Word, Excel, PowerPoint), QuickBooks for bookkeeping tasks, and video conferencing software for virtual meetings. Coordinate business travel logistics including flight bookings, hotel reservations, transportation arrangements, and expense reporting using tools like DocuSign for approvals. Skills Proven experience as a personal or executive assistant supporting C-suite executives in a fast-paced environment. Strong organizational skills with the ability to multitask effectively while maintaining attention to detail. Excellent written and verbal communication skills with professional phone etiquette. Proficiency in Microsoft Office (Word, Excel, Outlook Calendar), productivity software, and technical tools such as video conferencing platforms. Experience with event planning and organizing corporate functions or meetings. Knowledge of bookkeeping practices using QuickBooks or similar software; familiarity with basic data entry and filing systems. Ability to handle confidential information responsibly with integrity and discretion. Exceptional project coordination skills with the ability to collaborate across teams and departments seamlessly. Strong organizational skills coupled with a proactive approach to problem-solving and task prioritization. Join us in this rewarding role where your organizational talents will empower our leadership team to achieve their goals while advancing your career in a vibrant professional setting!

Pay:

$20.00 - $30.00 per hour

Benefits:

401(k) Dental insurance

Work Location:

In person