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Land of Lincoln Legal Aid
Administrative Assistant
Career Insights for Office / Administrative Assistant (General)
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Based on Illinois data
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$42,240 / year median in Illinois
-9% projected decline
Job Description
Administrative Assistant Land of Lincoln Legal Aid provides free civil legal services to low-income individuals in 65 counties in Illinois. We are committed to providing justice for those whose voices might otherwise not be heard; to empower individuals to advocate for themselves; and to make positive changes in the communities we serve. Our attorneys provide holistic legal advocacy in partnership with community organizations, social service agencies, and faith-based groups. Land of Lincoln Legal Aid seeks an Administrative Assistant for its Administrative Office. The Administrative Assistant supports the administrative leadership team by providing comprehensive administrative and project support. This position plays a central role in ensuring the smooth day-to-day operations and provides support across finance, grants, human resources, facilities, and related administrative functions, as assigned. Responsibilities include but are not limited to: Support day-to-day administrative operations for the administrative floor, serving as the initial point of contact, managing inquiries, mail, and communication flow. Provide administrative support to Grants, Finance, and Human Resources, including document preparation, data entry, recordkeeping, and maintenance of spreadsheets, reports, and tracking tools. Coordinate meetings, scheduling, video conferencing, and preparation of related materials. Provide project and administrative support from proposal development through completion by tracking tasks, timelines, deliverables, and follow-ups. Conduct research using online databases and prepare summaries, correspondence, and other written materials for proposals, reports, and submittals. Obtain vendor quotes and assist with procurement and facilities-related requests. Perform other related duties as assigned.