Early Childhood School Secretary

Urbana School District #116

Urbana Early Childhood School - Urbana, Illinois This job is also posted in Urbana School District #116

Job Details

Job ID:

5918395

Application Deadline:

Posted until filled

Posted:

Sep 08, 2026 5:00 AM (UTC)

Starting Date:

Immediately

Job Description

Urbana School District #116

TITLE:

Early Childhood School Secretary

LOCATION

Urbana Early Childhood School Building

SUPERVISOR

Building Principal

JOB SUMMARY

The responsibility of the Secretary is to perform secretarial and clerical duties to support the Principal and school building.

ESSENTIAL FUNCTIONS

To perform this job successfully, an individual must be able to perform each essential function satisfactorily.

Use district student information systems to maintain building electronic student files and records.

Update and maintain student paper files as required.

Type letters, correspondence, reports, and other documents for the Principal.

Answer the Principal's phone line and assist with answering other phone lines within the administrative office.

Coordinate arrangements for meetings scheduled by the Principal.

Attend building meetings as the Principal assigns; prepare and distribute meeting minutes as necessary.

Type and distribute the weekly calendar of events and communication to parents and staff.

Compile, type, and produce the school activity calendar and the building master calendar. Maintain the building room use calendar.

Maintain and compile student files as needed by the Special Education Department. Compile, format, and produce the Student/Parent Guidebook and Faculty Handbook.

Maintain building information (personnel list, voicemail/phone numbers, school maps)

Greet and assist students, parents, and community members.

Assist with student screening and registration process.

Accurately complete forms, records and necessary documentation of services for Child and Adult Food Care Program, Illinois State Board of Education and Urbana School District #116.

Collect and review time sheets submitted by staff for the Principal's signature.

Distribute any payroll checks to staff.

Issue all building keys/fobs and maintain an accurate list of all keys distributed to staff for the building.

Assist in compiling/formatting schedules (supervision schedule, faculty schedule).

Assist in organizing/coordinating all aspects of school events.

Monitor the use of the office machines and report maintenance.

Assist staff with completing assigned duties as needed.

Maintain building budgets and supplies.

Perform any and all additional duties as assigned by the Principal.

QUALIFICATIONS

EDUCATION

A minimum of a high school diploma or equivalent and an associate's degree or vocational training is preferred.

EXPERIENCE

Minimum of 3 years of secretarial/clerical experience preferred.

Experience with computers, word processing, spreadsheets, publications (flyers, programs, documents), and office equipment such as copiers and fax machines.

OTHER SKILLS AND ABILITIES

Ability to work collaboratively with an office and school staff team.

Ability to communicate effectively and professionally with the public both orally and in writing.

Ability to maintain strict confidentiality regarding student and personnel records.

Strong attention to detail and excellent organizational skills.

Ability to meet deadlines and adjust to changing situations.

Strong public relations skills and ability to interact with people from diverse backgrounds.

TERMS OF EMPLOYMENT

Benefit information can be found on the Human Resources webpage. This is not a position within the collective bargaining unit and is not an administrative position.

This is not an exempt position.

This is a 10 month clerical II position Pay rate is dependent on experience and education; up to $19.65/hour

EVALUATION

Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation of support personnel.

START DATE

9/14/2026

AN

EQUAL OPPORTUNITY EMPLOYER

REVISED:

May 2016

Position Type:

7.0 Hours Per Day

Job Requirements

Citizenship, residency or work visa required