Job Overview We are seeking a dynamic and highly organized Personal Assistant to provide comprehensive administrative support to our executive team. This role is essential in ensuring smooth daily operations, managing schedules, coordinating projects, and facilitating effective communication across departments. The ideal candidate will demonstrate exceptional organizational skills, technical proficiency, and a proactive attitude to handle a diverse range of responsibilities with enthusiasm and professionalism. This paid position offers an exciting opportunity to contribute to a fast-paced environment while honing your administrative expertise. Duties Manage and coordinate complex calendars, including scheduling meetings, appointments, and business travel arrangements using Microsoft Outlook Calendar and other productivity software Provide executive administrative support by preparing reports, proofreading documents, transcribing meetings, and handling correspondence with precision and confidentiality Organize and plan events, conferences, and internal meetings, ensuring all logistics are seamlessly executed Oversee office management tasks such as filing, data entry, clerical duties, and front desk responsibilities to maintain an efficient workspace Facilitate internal communication among team members and departments through email management, collaboration tools, and video conferencing software like Zoom or Microsoft Teams Handle bookkeeping tasks using QuickBooks or similar accounting software to assist with invoicing, expense tracking, and basic financial recordkeeping Coordinate project activities by tracking deadlines, preparing project documentation, and collaborating with various stakeholders to ensure timely completion Qualifications Proven experience as a Personal Assistant or in an administrative role supporting executives or C-suite leaders Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), productivity software, and video conferencing tools Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment Demonstrated experience in event planning, project coordination, bookkeeping, and office management Exceptional written and verbal communication skills with attention to detail for proofreading and transcription tasks Ability to handle confidential information discreetly with professionalism and integrity Technical proficiency in data entry, filing systems, and office equipment such as printers and scanners Experience working with business travel arrangements and managing complex calendars using Microsoft Outlook Calendar or similar tools Customer service orientation with strong phone etiquette skills for internal and external communication Join us in this exciting role where your organizational talents will drive efficiency across our organization! We value proactive individuals who thrive on supporting teams at the highest level while maintaining a positive attitude. This is a paid opportunity designed for motivated professionals eager to grow their administrative career in a vibrant environment.

Pay:

$22.56 - $27.17 per hour

Benefits:

401(k) 401(k) matching Health insurance Paid time off Parental leave Retirement plan

Work Location:

In person