Administrative Assistant - Mailroom

Job

ID223170

Location

Ellsworth County

Full/Part TimeFull-Time

AgencyEllsworth Correctional Fclty

Job Posting

Important Recruitment Information for this vacancy

Job Posting closes: Monday, October 12, 2026

Required documents uploaded by: Tuesday, October 13, 2026

Agency Information:

Ellsworth Correctional Facility, 1607 State Street, Ellsworth, KS 67439 About the Position

Who can apply: Those who meet the minimum qualifications (External Posting)

Classified/Unclassified Service:

Classified

Full-Time/Part-Time:

Full-Time

Regular/Temporary:

Regular

Work Schedule:

Monday through Friday, 6:30 AM to 3 PM

Eligible to

Receive Benefits:

Yes

Veterans' Preference Eligible:

Yes

Compensation:

Pay Grade 20; Step 6; $15.18/hourly, $31,574.40/annually

•Offered salary will be determined by experience, qualifications, and skill set that the candidate brings to the position. Please contact Recruitment Coordinator for further details.

Employment Benefits

Comprehensive medical, mental, dental, vision, and additional coverage

Sick & Vacation leave

Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

Paid State Holidays (designated by the Governor annually)

Fitness Centers in select locations

Employee discounts with the STAR Program

Retirement and deferred compensation programs

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities

Job Responsibilities may include, but are not limited to the following: Sorts and inspects all incoming newspapers, resident property, magazines and first-class mail for delivery to unit teams, departments and other institutional offices. Distributes all staff and official mail. Constant awareness of federal mail codes a must. Proper forwarding of mail for residents transferring or paroling. Opens and inspects all incoming mail for contraband, money orders and/or cashiers checks. Delivers all money orders to the accounting department. Reads and censors J-Pay email. Processes seized mail for review and appeals, and delivers to appropriate staff. Censors publications for sexually explicit materials as described in

K.A.R. 44-12-313

(K.A.R. 44-12-601 (d) (1) E). Notifies EDCF Censorship staff, faxing material to be censored. Maintain date file of censorship notices. Analyzing proper procedures to be used in specific mail situations meeting federal and institutional mail regulations.

Research of residents' incoming property on Athena insuring special purchase orders have been purchased by residents. Post withdrawal of legal and other postage obligations on OMIS. Prepares forms sent to residents for proper seizure procedures. Evaluates proper standards to be met in processing resident mail. A full Position Description and required Essential/Event Driven Physical Functions for this classification can be obtained by contacting the recruiter listed below.

Qualifications

Education:

High school diploma or

GED Licensing & Certification:

Must possess a valid driver's license

Minimum Qualifications:

Experience in administrative, clerical or office support work and/or education at the high school or post high school level in English, spelling, typing, computers, business or office practices to equal one year.

Preferred Qualifications:

Proficiency in operation of specific types of office equipment. Computer skills are a must. The ability to apply, interpret and explain technical and varied rules and regulations, policies and procedures. Knowledge of operations and maintenance of a variety of office equipment. Basic bookkeeping, ability to follow oral and written instructions, ability to communicate effectively both orally and in writing.

Post-Offer, Pre-employment Requirements:

Must passa background check and drug screen.

Selection Process:

Applicants selected for an interview will be evaluated by an interview panel using performance/behavior-based interview questions. The interview panel will make recommendations to the Warden for final approval. A second interview may be conducted. Applicants will be subject to background check and criminal history investigation; must pass a drug screen and a TB test unless promoting, transferring, or demoting from another safety sensitive position within the same agency; and possess a valid Driver's License.

Kansas Tax Clearance Certificate:

A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law. If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions

E-Verify:

This employer participates in E-Verify and will provide the Federal Government with your Form I-9 information to confirm that you are authorized to work in the United States. Employers can only use E-Verify once you have accepted a job offer and complete the form.

Recruiter Contact Information

Name:

Christine Orr

Email:

christine.orr@ks.gov

Phone:

785-472-6295

Mailing Address:

Ellsworth Correctional Facility

P.O. Box 107

Ellsworth, KS 67439-0107