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Administrative Assistant
Career Insights for Office / Administrative Assistant (General)
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Scorecard
Based on Kansas data
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$41,998 / year median in Kansas
-3% projected decline
Job Description
Job Summary We are seeking a proactive and highly organized Administrative Assistant to join our dynamic team. In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily activities and providing exceptional support to our staff and clients. Your enthusiasm, attention to detail, and technical proficiency will help foster an efficient, welcoming environment where productivity thrives. This paid position offers an exciting opportunity to develop your office management skills while contributing to a collaborative workplace. Responsibilities Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette Maintain organized filing systems, both digital and physical, ensuring easy retrieval of documents and records Prepare and proofread correspondence, reports, spreadsheets, and other documents using Microsoft Office and Google Workspace productivity software Handle data entry tasks accurately within spreadsheets and databases such as QuickBooks for financial recordkeeping Schedule appointments, manage calendars, and coordinate meetings for team members using calendar management tools Assist with office supply inventory management and procurement to ensure operational efficiency Provide excellent customer service by supporting client communication efforts and addressing inquiries promptly Experience Prior office management or administrative experience in a fast-paced environment is highly preferred Demonstrated proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications Experience with data entry, filing systems, and clerical tasks that require strong organizational skills Familiarity with multi-line phone systems and professional phone communication techniques Bilingual abilities are a plus to effectively support diverse client needs Technical proficiency in computer literacy, including familiarity with productivity software such as spreadsheets and word processing tools Personal assistant experience or previous roles involving calendar management and scheduling are advantageous Join us to be part of a vibrant team where your organizational talents will shine! We value dedication, enthusiasm, and a commitment to excellence in every task you undertake.