An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
Newton, KS Job Details 5 days ago Qualifications High school diploma or GED Clerical experience Full Job Description About the Role Are you an organized, dependable administrative professional looking to make a meaningful impact in a behavioral health setting? We are seeking a Unit Administrative Assistant to join our dedicated team within our Psychiatric Residential Treatment Facility (PRTF) and Behavioral Urgent Care (BUC) / Crisis Services division. In this vital role, you will serve as the administrative anchor for our units—supporting clinical leadership, managing daily operational tasks, maintaining unit organization, and ensuring a welcoming, safe environment for staff, patients, and visitors. What You'll Do (Key Responsibilities)
Unit & Leadership Support:
Assist the Crisis Clinical Officer, PRTF Director, and Director of Nursing with daily administrative needs, including correspondence, scheduling, meeting coordination, and managing unit email lists.
Daily Operations & Logistics:
Oversee daily mail distribution, manage petty cash, process and route vendor invoices (pharmacy, security, transport), order medical and general supplies, and schedule vehicle usage.
Reception & Unit Security:
Serve as a welcoming presence for the unit—answering phone calls, managing visitor access, and helping maintain a safe, secure environment.
Data & Compliance Management:
Maintain daily KDADS reporting tools, perform chart audits, track medical physicals/consults, and coordinate with Health Information Management (HIM) for EMR scanning.
Staffing & Onboarding Assistance:
Assist leadership with staff scheduling, interview coordination, and communicating daily schedule updates (such as sick coverage or shift changes).
Cross-Functional Back-up:
Serve as the day-shift Unit Clerk for the PRTF/school, coordinate administrative needs for lab draws, and act as a backup for the Facilities Coordinator when needed.
What We're Looking For Education:
High School Diploma or equivalent required. (College coursework or degree in a related field is a plus!)
Experience:
Minimum of 2 years in an administrative assistant or related clerical role.
Technical Skills:
Strong keyboarding and computer proficiency; comfortable acting as a basic computer resource/troubleshooter for unit staff.
Communication & Detail:
Excellent written and verbal communication skills, including strong grammar, punctuation, and phone etiquette.
Mindset & Focus:
Ability to work independently, think quickly on your feet, follow protocols, and maintain a positive, welcoming demeanor under pressure.
Physical & Environmental Requirements:
Ability to sit and type for extended periods (2+ hours at a time), bend/stoop/kneel as needed for filing/supplies, and observe unit activities.
Background Clearances:
Must successfully pass both a Kansas Bureau of Investigation (KBI) background check and a Central Registry screening. Why Join Us?
Meaningful Work:
Support a compassionate team dedicated to helping individuals in crisis and residential care.
Professional Growth:
Access to continuing education and online training modules (via Relias Learning) to build your knowledge in mental health and behavioral healthcare.
Collaborative Environment:
Work alongside a supportive team of clinical directors, nurses, and care providers
