2026-2027 Sharp Middle School

SECRETARY

•MIDDLE SCHOOL

Pendleton County School District

Sharp Middle School

•Butler, Kentucky This job is also posted in Pendleton County School District

Job Details

Job ID:

5912216

Application Deadline:

Posted until filled

Posted:

Yesterday

Starting Date:

To Be Determined

Job Description

CLASS TITLE

SCHOOL

SECRETARY

•MIDDLE SCHOOL

JOB

CLASS CODE

7774

REPORTS TO:

School Principal

EXEMPT STATUS

Non-Exempt

Approved:

November 16, 2020

BASIC

FUNCTION

Perform advance-level secretarial duties requiring independent judgement and analysis; perform a wide variety of clerical and secretarial duties to plan, organize and coordinate school office activities; perform public relations and communications services for the Principal.

REPRESENTATIVE DUTIES

Plan, organize and coordinate a variety of office activities to assist the Principal with administrative tasks; prepare and accurately maintain a variety of reports, records and files relating to students, staff, budgets, operations and activities.

Interview and screen callers and visitors, including students, teachers, administrators, parents, vendors and the pubic to provide information to Principal or direct to appropriate personnel.

Provide detailed and technical information concerning District policies, procedures and established regulations.

Communicate with parents and District personnel on confidential or sensitive issues; screen incoming calls to gather and exchange information.

Assure timely communications between office and District employees; make phone calls to receive and transmit information; type memos, bulletins, letters and notices; compose correspondence or prepare from rough draft.

Research and compile information and compute statistical data for federal, State and District reports and special projects as assigned.

Provide information concerning school policies, procedures, actions, activities and schedules as appropriate; maintain school calendar and serve as a coordinator of events.

Collect, compile, organize and record a variety of data related to attendance, enrollment, personnel, payroll, equipment inventory and student activities; prepare and maintain related records, files and logs.

Assist school staff as needed in verifying monies received/collected and submitted by school personnel; secure monies and process according to established procedures.

Assist school nurse in administering first aid to ill and injured students; contact parents or public safety agencies as appropriate.

Operate a variety of office equipment

Request, receive, store and distribute supplies and office materials; maintain materials and equipment inventory as assigned.

Provide clerical assistance to faculty and staff as needed.

Orient new and substitute teachers; provide directions, keys and instructional materials

Maintain regular attendance. It is an essential job function that all employees report to work.

Perform other duties as assigned.

KNOWLEDGE AND ABILITIES

KNOWLEDGE OF:

School office terminology, practices and procedures.

First aid practices and procedures.

Modern office practices, procedures and equipment.

Record-keeping techniques.

Health and safety regulations.

Correct English usage, grammar, spelling, punctuation and vocabulary.

Interpersonal skills using tact, patience and courtesy.

Receptionist and telephone techniques and etiquette.

Letter and report writing skills.

Basic first aid techniques.

Operation of standard office machines including computer equipment

Oral and written communication skills.

Interpersonal skills using tact, patience and courtesy.

ABILITY TO

Perform a wide variety of clerical and secretarial duties to coordinate school office activities and assist the Principal in a variety of administrative tasks.

Perform public relations and communications services for the Principal.

Add, subtract, multiply and divide quickly and accurately.

Understand and follow oral and written directions.

Compose correspondence independently. Type at an acceptable rate of speed and accuracy.

Complete work with many interruptions.

Work independently with little direction.

Establish and maintain cooperative and effective working relationships with others.

Learn, interpret, apply and explain rules, regulations, policies and procedures.

Operate a variety of office machines

Understand and work within scope of authority.

Maintain good public relations with students, parents, teachers and the public.

Meet schedules and time lines.

Plan and organize work.

Train and provide work direction to others.

Compile and maintain accurate records and prepare reports.

Administer first aid to ill or injured students

Communicate effectively both orally and in writing

Learn and apply safety procedures and regulations

Work confidentially with discretion.

Understand and follow oral and written directions.

Work cooperatively with others.

PHYSICAL DEMANDS

Work is performed with standing, sitting and/or walking

Requires the ability to communicate effectively using speech, vision and hearing

Requires the use of hands for simple grasping and fine manipulations

Requires bending, squatting, crawling, climbing, reaching

Requires the ability to lift, carry, push, or pull light weights up to 20 pounds

Reasonable accommodations may be made to enable a person with a disability to perform the essential functions of the job.

EDUCATION AND EXPERIENCE

Any combination equivalent to: high school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law and three years of varied and increasingly responsible clerical or secretarial experience.

Position Type:

Full-Time

Job Requirements

Citizenship, residency or work visa required