Administrative Aide

The City of Frankfort is looking for an Administrative Aide who combines administrative excellence with a passion for public service. If you take pride in being the professional face of local government, we want to hear from you. This role requires timely and conscientious service, managing departmental expenditures, optimizing digital record retention, and ensuring seamless, professional communication with the public. Join our team and help us drive efficiency, transparency, and excellence in public service.

ESSENTIAL FUNCTIONS

Fiscal Oversight:

Manages the full lifecycle of departmental expenditures, including requisitions, purchase orders, and budget tracking to ensure fiscal responsibility.

Digital Records Management:

Handles the organization and retention of departmental records, assisting with the transition from legacy filing into digital systems.

Executive Support:

Provides comprehensive administrative assistance to the City Clerk and City Manager, including the drafting of correspondence, reports, and public-facing documents.

Public Customer Service:

Serves as a primary point of contact for the City; manages call routing and reception with a focus on professional communication, call resolution, and public service excellence. Assists with customer service needs in other departments, if needed, to ensure constituent responsiveness.

Public Transparency:

Assists with Open Records Requests, ensuring compliance with legal timelines and transparency standards.

Logistics & Communications:

Handles departmental mail, room and meeting scheduling, and assists with the preparation of materials for municipal boards and commissions, to include proof reading. Other Duties as Needed.

ESSENTIAL COMPENTENCIES

Delivers thorough, high-quality work on time, demonstrating consistent follow-through and attention to detail. Prioritizes complex workloads effectively and operates independently with minimal supervision. Proficient knowledge of Google Workspace and Microsoft Office, with meticulous record-keeping. Ability to engage and communicate professionally with diverse internal and external customers. Exercises sound judgment in decision-making and maintains adherence to departmental performance standards. Must have excellent oral and written communication skills. Proactively undertakes new tasks and related duties to support evolving departmental needs.

SPECIAL REQUIREMENTS

Ability to work during off hours (evenings and weekends) for assistance during board meetings, if needed.

EDUCATION REQUIREMENTS

High School Diploma. College degree or coursework preferred.

EXPERIENCE REQUIREMENTS

Three years of clerical or administrative experience desired. Work is typically performed in an office setting at a desk. Occasionally it may be necessary to perform work in other areas. Applications will be accepted through May 31, 2026, or until position is filled. Please note that satisfactory completion of a drug test and background check is a condition of employment. The City of Frankfort is proud to be an equal opportunity employer and is committed to maintaining a diverse and inclusive work environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, or any other non-merit based factor.