Administrative Aide

The City of Frankfort is looking for an Administrative Aide who combines administrative excellence with a passion for public service. If you take pride in being the professional face of local government, we want to hear from you. This role requires timely and conscientious service, managing departmental expenditures, optimizing digital record retention, and ensuring seamless, professional communication with the public. Join our team and help us drive efficiency, transparency, and excellence in public service.

ESSENTIAL FUNCTIONS

Fiscal Oversight:

Manages the full lifecycle of departmental expenditures, including requisitions, purchase orders, and budget tracking to ensure fiscal responsibility.

Digital Records Management:

Handles the organization and retention of departmental records, assisting with the transition from legacy filing into digital systems.

Executive Support:

Provides comprehensive administrative assistance to the City Clerk and City Manager, including the drafting of correspondence, reports, and public-facing documents.

Public Customer Service:

Serves as a primary point of contact for the City; manages call routing and reception with a focus on professional communication, call resolution, and public service excellence. Assists with customer service needs in other departments, if needed, to ensure constituent responsiveness.

Public Transparency:

Assists with Open Records Requests, ensuring compliance with legal timelines and transparency standards.

Logistics & Communications:

Handles departmental mail, room and meeting scheduling, and assists with the preparation of materials for municipal boards and commissions, to include proof reading. Other Duties as Needed.

ESSENTIAL COMPENTENCIES

Delivers thorough, high-quality work on time, demonstrating consistent follow-through and attention to detail.

Prioritizes complex workloads effectively and operates independently with minimal supervision.

Proficient knowledge of Google Workspace and Microsoft Office, with meticulous record-keeping.

Ability to engage and communicate professionally with diverse internal and external customers.

Exercises sound judgment in decision-making and maintains adherence to departmental performance standards.

Must have excellent oral and written communication skills.

Proactively undertakes new tasks and related duties to support evolving departmental needs.