Administrative Assistant

For nearly a century, Bollinger Shipyards has created a legacy as a leading designer and builder of high-performance marine vessels. We are renowned for delivering top-quality construction, manufacturing, and repair services with a commitment to safety and environmental responsibility.

POSITION OVERVIEW

We are seeking a dedicated Administrative Assistant with at least 5 years of performing administrative duties or performing work in a similar capacity . The candidate will provide administrative support to the executive and senior management team to ensure efficient operation of the Technical Design office. The Administrative Assistant will assist executives and managers with organizing and managing all types of data and information and managing all aspects of a professional office environment.

REQUIREMENTS

Minimum of 5 years of performing administrative duties or performing work in a similar capacity SKILLS Strong Microsoft Office skills to create, manage and deliver professional documents Data management, file and digital media management, and document audits Ability to effectively communicate via phone and email

RESPONSIBILITIES

Composes and types routine correspondence for the department to customers and vendors Organizes and maintains project and contract filing systems and files correspondence and other records Perform meticulous editing and fact-checking for documents and print content Answers and screens telephone calls and arranges conference calls Organizes and maintains file system, files correspondence and other records Coordinates schedules and makes appointments Greets scheduled visitors and directs them to appropriate area or person Organizes and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings Reads and routes incoming mail Prepares outgoing mail and messages, including bid letters, bid specifications, e-mail and faxes Sets up and maintains all bid files Data and document management, also responsible for all office functions including maintenance of office supply inventory, coordinating office cleaning and maintenance, basic IT maintenance and running errands Composes and prepares confidential correspondence, reports, and other complex documents Arranges travel plans and itineraries, compiles documents for travel-related meetings

WHY BOLLINGER?

Competitive Pay Comprehensive Benefits Package Career Development Cutting-Edge Projects Positive Work Environment & Company Values

APPLY TODAY

- https://bollingershipyards.exacthire.com/job/198702 Bollinger is an equal opportunity employer and is committed to providing employment opportunities to minorities, females, veterans and disabled individuals, and without regard to sexual orientation and gender identity.