Sr. Administrative Assistant

We are looking for a highly organized Sr. Administrative Assistant to support a busy legal team in New Orleans, Louisiana. This contract-to-permanent opportunity is ideal for someone who thrives in a fast-paced services environment and can balance administrative coordination with litigation support tasks. The role requires strong judgment, attention to detail, and the ability to manage schedules, documents, and communication across multiple stakeholders.

Responsibilities:

Prepare, edit, and review legal correspondence, case materials, and other documents for accuracy and completeness. Coordinate communication with attorneys, clients, witnesses, court personnel, and other external contacts in an effective manner. Organize and maintain both physical and digital case files to ensure records are current, accessible, and properly stored. Manage attorney, firm, and conference room calendars, including scheduling meetings, depositions, mediations, and virtual sessions through Zoom or Teams. Arrange travel logistics for attorneys and support related administrative details such as time entry tracking and meeting coordination. Assist with trial and hearing preparation by gathering materials, organizing exhibits, and supporting case logistics. Handle legal support tasks such as preparing subpoenas, submitting electronic filings, coordinating service of process, and completing in-person court filings in Louisiana courts. Conduct legal research using Westlaw and help prepare presentation materials for CLE programs and internal events. Support office event planning by helping organize firm luncheons, parties, and other scheduled gatherings. Review and process service-related documents, including sheriff service receipts and other court-directed notices. Demonstrated experience providing senior-level administrative or legal support in a detail-oriented office environment. Strong calendar management skills with the ability to coordinate multiple schedules, meetings, and conference arrangements. Background in document preparation, proofreading, and file management across paper and electronic systems. Familiarity with legal procedures such as e-filing, subpoenas, service of process, and court filing practices. Ability to book travel, manage detailed logistics, and handle shifting priorities with minimal supervision. Proficiency with virtual meeting platforms such as Zoom and Microsoft Teams. Experience using legal research tools such as Westlaw is preferred. Excellent written and verbal communication skills with strong attention to detail and confidentiality. TalentMatch ® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use and Privacy Notice .