Jobs › Malden, MA › Office Assistant Better Comfort Systems, Inc. Office Assistant Malden, MA Apply Better Comfort Systems, a commercial HVAC/mechanical contractor, is looking for a dependable and organized Office Assistant / Receptionist to assist our Office Manager and provide general support to our office staff. This is an entry-level position and a good opportunity for someone looking to gain office experience and grow into additional responsibilities. We are looking for someone who is friendly and professional on the phone, comfortable with basic computer work, organized, and willing to help wherever needed. Responsibilities Answer and direct incoming telephone calls Take accurate messages and make sure they reach the appropriate person Greet visitors, vendors and employees Check, sort and distribute incoming mail and deliveries Prepare outgoing mail and packages Perform basic data entry Enter and update customer, vendor and project information Scan, copy, file and organize documents Maintain electronic and paper files Assist with employee paperwork and basic record keeping Assist with time entry and other routine administrative tasks Help prepare and organize documents for the Office Manager Order and maintain office supplies Assist with invoices, receipts and other paperwork as directed Help maintain general office organization Provide administrative support to Project Managers and other office personnel as needed Perform other general office duties as assigned What We\'re Looking For Dependable and punctual Friendly and professional phone manner Good communication skills Organized with attention to detail Comfortable using a computer Basic knowledge of Microsoft Outlook, Word and Excel Ability to learn new computer programs Able to handle multiple small tasks throughout the day Willing to ask questions and learn Able to work well with office and field personnel Previous office experience is helpful but not required. We are willing to train someone with the right attitude, reliability and willingness to learn. About the Position This position will work directly with our Office Manager and provide support throughout the office. We are looking for someone who can initially handle the everyday tasks that keep the office running phones, mail, filing, data entry and paperwork and gradually take on additional responsibilities as they become familiar with our company. There is an opportunity for the right person to grow into a larger administrative role over time. Active Filters Office Assistant Malden, MA Clear All Apply