School Front Office Assistant - Temp Position

Old Sturbridge Academy Charter Public School & Worcester Cultural Academy Charter Public School

Old Sturbridge Academy Charter Public School - Sturbridge, Massachusetts Job Details

Job ID:

5915658

Application Deadline:

Posted until filled

Posted:

Yesterday

Starting Date:

Immediately

Job Description

School Front Office Assistant (Temporary)

Position Overview

Old Sturbridge Academy Charter Public School is seeking a School Front Office Assistant for a temporary assignment running from mid-September through November 2026. Candidates must share OSACPS's mission and EL Education philosophy, which provides K-8 students with rigorous, real-world learning experiences in a supportive and nurturing school community, helping all students to become reflective inquisitors, articulate communicators, critical thinkers, and skilled problem solvers. The successful candidate will bring a collaborative spirit of "we are crew, not passengers." Experience in a school office and familiarity with diverse learner populations, including English Language Learners and students with disabilities, is preferred.

The School Front Office Assistant reports to the Head of School.

Schedule and terms: Full-time, temporary, non-exempt hourly. 40 hours per week, Monday through Friday, 7:00 a.m. to 3:30 p.m., including an unpaid 30-minute meal break. This is a temporary position and is not benefits eligible. The assignment ends in November unless extended in writing, and carries no expectation of continued employment beyond that date.

Mission

Old Sturbridge Academy Charter Public School will provide K-8 students with rigorous, real-world learning experiences in a supportive and nurturing school community, helping all students to become reflective inquisitors, articulate communicators, critical thinkers, and skilled problem solvers. Old Sturbridge Academy Charter Public School, an EL Education (formerly known as Expeditionary Learning) school working in partnership with Old Sturbridge Village, will foster a learning environment that represents all aspects of the diversity spectrum where our students will meet or exceed grade-level expectations in all subject areas.

Key Responsibilities

Front desk receptionist; answers telephone calls and delivers messages; greets and directs children, parents, substitute teachers, and other visitors

Maintain the Head of School's calendar

Process purchase orders, invoices, and reimbursement requests

Assist with school mailings

Assist with staff attendance tracking and coverage

Maintain electronic and paper files

Assist with recordkeeping requirements

Progress report and report card communication with staff, printing, and mailing

Create and disseminate daily dismissal lists

Assist with the maintenance of student information including database, student records, and class lists

Monitor the student absentee call-in system and contact parents to verify absences when necessary

Coordinate and facilitate communication between students, parents, community organizations, and the general public

Learn, interpret, apply, and explain rules, regulations, policies, and procedures

Support school events

Order office and instructional supplies

Maintain internal and external electronic distribution lists

Ability to work collaboratively and productively in an organization that prioritizes Diversity, Equity, Accessibility, and Inclusion operations

Maintain clear documentation of in-progress work to support a smooth transition at the end of the assignment

Perform other job-related duties as assigned

Working With Our Crew

At Old Sturbridge Academy, our faculty and staff collaborate and support one another and our students through school-wide activities, events, and celebrations. Temporary staff are welcomed into that work and are included in the daily rhythms of the school — arrival and dismissal, team meetings, and the events that fall within the assignment.

You will receive onboarding and training appropriate to the role, and you will work closely with the Head of School and the school operations team throughout your assignment.

To Apply

Interested candidates, please submit your application and resume here: https://www.surveymonkey.com/r/VXSGCK6

If you require reasonable accommodation in interviewing, completing any pre-employment requirements, or otherwise participating in the employee selection process, please direct your inquiries to Jackie Putnam, Director of Talent Management, at jputnam@osv.org.

All positions at OSA require a satisfactory Criminal Offender Record Information (CORI) background check (unless eligible for a religious or medical exemption) before beginning employment.

Old Sturbridge Academy Charter Public School is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, veteran status, disability, sexual orientation/gender identity, or any other characteristic protected by applicable law.

Position Type:

Full-time