We are looking for a dependable Front Desk team member to support daily office operations for an agriculture-focused organization in Tewksbury, Massachusetts. This Contract position is ideal for someone who enjoys creating a welcoming environment, managing administrative tasks, and assisting multiple teams throughout the day. The role combines reception coverage, mail handling, supply coordination, and general office support in a fast-paced setting.

Responsibilities:

• Welcome visitors and customers in a courteous manner while maintaining a welcoming front office presence.
• Route incoming calls through a multi-line phone system and ensure messages or inquiries reach the appropriate team members.
• Provide administrative support to customer-facing staff by reviewing acknowledgements, updating order details, and entering information accurately.
• Sort, distribute, and prepare incoming and outgoing mail, including internal deliveries and weekly shipment of sales materials.
• Replenish paper in shared office printers and help keep common equipment areas organized and ready for use.
• Receive office and supply deliveries, confirm order accuracy, and place materials in designated storage areas, including moving heavier paper boxes when needed.
• Step in to cover reception responsibilities for other office locations or team members when coverage is required.
• Monitor inventory for office, lunchroom, mailroom, and shipping supplies, and communicate restocking needs to management.
• Assist with additional support tasks for internal departments as requested, including toner recycling and seasonal care of outdoor plants.
• Participate in scheduled training during the first week and follow established procedures to ensure smooth front desk operations.