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Warren Community Elementary School

Main Office Secretary/Admin Assistant-Full Time- Warren Community Elementary

Pay: Not specified

Posted: 6 weeks ago

Location: Warren, MA (Onsite)

Last Updated: 4 days ago

Hours: Full-Time

Expires: 10/8/2026

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What they do

A Secretary performs office administrative work and provides administrative assistance to an office staff. Organizes files and assists with record keeping and data base management. Manages office calendars and helps to organize office workflow. Provides administrative support for reports and budgets. Documents office expenses. May handle phone inquiries. May help to arrange travel for office staff.

$49,068 / year median in Massachusetts

-2% projected decline

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Job Description

Main Office Secretary/Admin Assistant-Full Time- Warren Community Elementary Quaboag Regional School District Warren Community Elementary School - West Warren, Massachusetts Job Details

Job ID:

5861571

Application Deadline:

Aug 10, 2026 11:59 PM (UTC)

Posted:

Yesterday

Starting Date:

To Be Determined Job Description

Position Title:

Full time Main Office Secretary/Administrative Assistant Reports to:

Building Principal, Warren Community Elementary School

Primary Function:

Performs a variety of assignments aimed at assuring smooth, efficient, and pleasant operation of the office with a maximum positive impact on students, parents, teachers, and visitors. Funded by:

District Budget with terms as per Employee Benefits Manual

Qualifications:

Office experience (preferably in a school or municipal setting) Experience dealing with employees Ability to handle difficult or sensitive issues appropriately and confidentially

Responsibilities:

Communicates daily with teachers, students, parents, visitors and member of the public in a courteous timely, and professional manner. Checks identification of individuals entering the building and ensure visitors sign in at the main office and are issued a visitor pass. Receives and promptly routes incoming calls to the school via use of the telephone console, portable radios, written messages, and/or email Organizes and distributes mail and confidential materials Coordinates student sign-in/dismissal, tracks student tardiness/absences, issues bus passes, disburse personal belongings, supervised students sent/called to the office Organizes and submits school wide student attendance electronically daily, calls home to verify all student absences Coordinates other clerical work including copying, faxing, managing school correspondence, filing and maintaining school attendance, discipline, and other records Works closely with the Principal, and other administrators on confidential student matters Handles all student transfers coming in and leaving our school Maintains student data and files including schedules and electronic report card distribution (ie: SIMS, School Choice) Performs all other duties as assigned by the Principal.

Salary:

As per Employee Benefits Manual

Closing Date:

August 10, 2026

Start Date:

To be determined

Apply To:

Complete District application and forward to: Brian Guimond, Dean of Students Warren Community Elementary School PO Box 446, 51 Schoolhouse Drive West Warren, MA 01092-0446 The Quaboag Regional School District insures equal employment and educational opportunities for its employees and students. All programs, services, courses of study and activities are made available without regard to race, color, creed, national origin, pregnancy, sex, sexual orientation or disability, in compliance with federal and state law.

Position Type:

Full-time