Office Clerk-Career and Technical Education

Lower Pioneer Valley Educational Collaborative

Lower Pioneer Valley Educational Collaborative - West Springfield, Massachusetts Job Details

Job ID:

5916515

Application Deadline:

Posted until filled

Posted:

Sep 04, 2026 12:00 AM (UTC)

Starting Date:

Immediately

Job Description

The Office Clerk for Career and Technical Education is a 260-day position that provides administrative

and clerical support to the Career and Technical Education department. The position manages office

records, attendance, correspondence, scheduling, supplies, data entry, and communications, and

supports students, families, staff, and administrators. The role requires strong organizational,

communication, computer, confidentiality, and customer service skills in a busy school environment.

1. Regular and punctual attendance.

2. To be present at the assigned workstation (bus duty, hall duty, etc.) at the designated time.

3. To distribute, collect, and submit all required paperwork for students and teachers promptly.

4. To participate in staff meetings and professional development activities and to be responsible for

attending other meetings that might be called after school hours by the Principal/Director and/or the

Executive Director.

5. To serve as a receptionist responsible for taking calls/messages and directing them to the appropriate parties.

6. To prepare or compose general correspondence, such as letters, notices, memoranda, schedules, and

reports, for the Administration of Career and Technical Education.

7. To accurately perform daily filing, copying, and faxing while maintaining confidentiality.

8. To maintain an accurate, organized filing system for the Administration of Career and Technical Education.

9. To input data into the student information system.

10. To assist office personnel with proofreading for clarity and accuracy.

11. Responsible for daily tracking of attendance and monitoring of student performance in accordance

with the Career and Technical Education Program's daily Attendance Process.

12. To communicate student attendance by sending it to the school and to parents, guardians, or caregivers on a daily basis.

13. Organizing, copying, sorting, and arranging materials for meetings and programs.

14. Distributing mailings to parents, guardians, caregivers, staff, and students.

15. To monitor, maintain, and order all office supplies, including copy paper, toner, and consumables, in

accordance with policies and procedures.

16. To maintain current, up-to-date